Administrative Assistant

AngelCare; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Msuez Uk in Cape Town is seeking an Administrative Assistant to support the management team and ensure smooth daily operations. You will organize calendars, handle calls and emails, maintain records, prepare documents, and assist with events to keep the office efficient and professional.

The role requires a strong eye for detail, excellent communication skills, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent.
• Proven experience as Administrative Assistant or similar.
• Proficient in Microsoft Office and other relevant software.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Professional and friendly demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of office management systems and procedures.
• Fluency in English, both written and verbal.

Responsibilities

• Provide administrative support to management, including scheduling meetings, managing calendars, and travel arrangements.
• Answer and direct phone calls, take messages, and respond to emails.
• Maintain and update company databases and records.
• Prepare and distribute documents, reports, and presentations.
• Assist with preparation and coordination of company events and meetings.
• Monitor office supplies and place orders when necessary.
• Liaise with internal and external stakeholders including clients, suppliers, and partners.
• Handle incoming and outgoing mail and deliveries.
• Perform general office duties such as filing, photocopying, and scanning.
• Complete other ad hoc administrative tasks as required.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Confidentiality

Interpersonal skills

Attention to detail

Professional demeanor

Office software

English fluency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position: Administrative Assistant

Msuez Uk is a leading provider of innovative and sustainable solutions for water and waste management. Headquartered in the United Kingdom, we have a global presence and are committed to delivering high-quality services to our clients. We are currently seeking an experienced and highly organized Administrative Assistant to join our team in Cape Town, South Africa.

Position Overview

As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our office in Cape Town. You will provide administrative support to the management team and assist with various tasks to ensure the smooth running of the office. This is a full-time, permanent position with opportunities for growth and development within the company.

Key Responsibilities

• Provide administrative support to the management team, including scheduling meetings, managing calendars, and making travel arrangements
• Answer and direct phone calls, take messages, and respond to emails
• Maintain and update company databases and records
• Prepare and distribute documents, reports, and presentations
• Assist with the preparation and coordination of company events and meetings
• Monitor office supplies and place orders when necessary
• Liaise with internal and external stakeholders, including clients, suppliers, and partners
• Handle incoming and outgoing mail and deliveries
• Perform general office duties such as filing, photocopying, and scanning
• Other ad hoc administrative tasks as required

Qualifications and Skills

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus
• Proven experience as an Administrative Assistant or similar role
• Proficient in Microsoft Office and other relevant software
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Excellent communication and interpersonal skills
• Professional and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information
• Knowledge of office management systems and procedures
• Fluency in English, both written and verbal