Administration Clerk: Support

EdUpStairs; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs seeks a capable administrative support professional for the Emergency Medical Services Centre (Central Karoo District). The role focuses on district-level administration, diary management, document preparation, and efficient filing and records control.

Strong MS Office skills, a Code 8/10 driver's license, and the ability to travel between EMS districts are essential components of the position; the successful candidate works both independently and as part of a team.

Qualifications

• Matric (Grade 12) or equivalent.
• Appropriate administrative experience.
• Valid Code 8 or Code 10 Driver’s License.
• Excellent MS Office literacy.
• Willingness to travel between EMS districts and interact with external stakeholders.
• Ability to work independently and in a team.

Responsibilities

• Render administrative support to the district manager and staff.
• Efficient Office Management, filing, record keeping and sound administrative skills.
• Diary management for the District Manager.
• Arrange meetings and take minutes.
• Prepare documents needed for meetings and submissions.
• Ensure effective control of equipment in the component.
• Handle telephonic and email enquiries from internal and external stakeholders.
• Assist with department projects and documentation.
• Receive confidential documents and distribute them appropriately.
• Screen documents to determine required actions or information.

Skills

Interpersonal skills

Organizational skills

Diary management

Filing & record keeping

Communication (phone & email)

Travel between EMS districts

Independent & teamwork

Education

Matric (Grade 12)

Tools

MS Office

Job description

Centre: Emergency Medical Services, (Central Karoo District)

Requirements

Minimum educational qualification: A Matric (Grade 12) or equivalent qualification.
Experience: Appropriate administrative experience in line with the duties.
Inherent requirements of the job: Valid Code 8 or Code 10 Driver’s License.
Excellent computer literacy in the MS Office package.
Ability to travel between EMS districts and external stakeholders.
Willingness to assist with departmental logistics and event planning.
Competencies (knowledge/skills): Good interpersonal and organizational skills.
Ability to function independently and within a team environment.

Duties

Render administrative support to the district manager and the rest of the district.
Efficient Office Management, filing and record keeping and sound administrative skills.
Diary management of the District Manager.
Arranging of meetings and minute taking.
Compiling of documents needed for the meeting.
Ensure effective and efficient control of equipment in component.
Handling of all telephonic and email enquiries from internal and external stakeholders.
Compiling and typing of submissions and letters.
Assist with projects within the department.
Receiving of confidential documents and the distribution thereof.
Screen necessary documents to determine actions or information required.