Administration Clerk: Admissions

EdUpStairs; Stellenbosch; On-site; ZAR 240,000 - 360,000; Full time

Job summary

EdUpStairs in Stellenbosch seeks a dedicated administrator for patient administration, medical records, and Clinicom data entry. The role requires strong attention to detail and compliance with clinical data handling.

You will work 12-hour shifts (including nights, weekends and holidays) and support the finance and records processes, ensuring accurate documentation and filing of patient information. Experience with PFMA is advantageous.

Qualifications

• Senior Certificate with maths and/or accounting as a passed subject.
• Experience in Patient Administration, Medical Records and Clinicom.
• Willingness to work 12-hour shifts including night duty, weekends and holidays.
• Proficiency in MS Word and Excel.
• Knowledge of PFMA and Hospital Fees Memorandum 18.
• Knowledge of filing, archiving and disposal of patient records.

Responsibilities

• Register patient information on Clinicom.
• Handle state monies and ensure sound cash management.
• Capture attendances/admissions including downtime.
• Manage medical records: open folders, filing, archiving and disposal.
• Ensure adherence to policies, procedures and instructions.
• Perform ad-hoc admin duties and handle calls and counter enquiries.
• Provide support to supervisor and staff.

Skills

MS Word

Excel

Education

Senior Certificate with maths and/or accounting

Tools

Clinicom

Job description

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent) with mathematics and/or Accounting as a passed subject and/or Senior certificate
• (or equivalent) with experience/competencies that focus on the Key Performance Areas (KRA's)of the post.
• Experience: Appropriate experience in Patient Administration, Medical Records and Clinicom.
• Inherent requirements of the job: Willingness to work 12-hour shifts (which include night duty, weekends and public holidays) and overtime to meet operational requirements.
• Comply with internal rotation schedules within the component.
• Competencies (knowledge/skills): Computer literacy (MS Word, Excel and Office).
• Knowledge Clinicom, Hospital Emergency Centre Tracking Information System.
• Knowledge of the PFMA, Hospital Fees Memorandum 18 and responsibilities linked to finance management.
• Knowledge of filing, archiving and disposal process of patient records.

Duties

• Effective registration of patient information on Clinicom.
• Handling of state monies - responsible for sound cash management.
• Ensure all attendances / admissions are captured including downtime.
• Medical records; open new folders, record keeping, filing, drawing of folders, merging, culling, archiving and the disposal of patient folders.
• Ensure effective and efficient implementation of all applicable policies, procedures and instructions.
• Ad-hoc admin duties, handle telephone and over the counter enquiries professionally.
• Support to supervisor and staff members.