Administration Clerk: EPWP Reporting

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs in Pretoria seeks an administrative professional to provide logistical and clerical support to the Directorate. You will manage correspondence, records, and travel arrangements, while supporting procurement and financial processes. Strong computer skills and reporting ability are essential.

The role emphasizes coordinating electronic filing, maintaining inventories, and training staff on filing platforms, with a focus on confidentiality and efficiency.

Qualifications

• Grade 12 certificate as minimum qualification.
• Post-matric qualification with relevant admin experience is advantageous.
• Knowledge of admin procedures and public service prescripts would be beneficial.
• Computer literacy with Office and report writing skills required.

Responsibilities

• Provide administrative and logistical support to the Directorate and handle incoming/outgoing correspondence.
• Make photocopies and assist with petty cash requests and procurement of office stock.
• Maintain records and confidential document distribution; manage travel arrangements and travel claims.
• Maintain filing system and create folders on Microsoft Teams; support electronic filing platforms.
• Consolidate monthly inventory and provide training on filing platforms; manage financial aspects within the Directorate.
• Procure goods and services through proper procedures and prepare quarterly procurement reports.
• Ensure orders are created and invoices paid timeously.

Skills

Administrative procedures

Public service rules

Procurement policies

Financial management

Supply chain procedures

Microsoft Office

Written & verbal communication

Report writing

Interpersonal skills

Organising & planning

Work under pressure

Data gathering & analysis

Policy adherence

Teamwork

Education

Grade 12 certificate

Post-matric qualification & experience

Tools

Microsoft Teams

Electronic filing platforms

Job description

• Grade 12 certificate.
• A post-matric qualification and relevant experience in administration will be an added advantage.
• Knowledge of administrative procedure.
• Knowledge of public service prescripts and procedures.
• Knowledge of procurement policies and procedures.
• Thorough knowledge of financial management and supply chain management procedures.
• Computer literacy (Microsoft Office).
• Good communication skills (written and spoken).
• Report writing skills.
• Good interpersonal relations skills.
• Sound organising and planning skills.
• Ability to work long hours voluntarily and plan under pressure.
• Ability to gather and analyse information.
• Ability to adhere to policies, work independently, and work in a team.

Duties

• Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence.
• Make photocopies.
• Assist with petty cash requests and procurement of office stock.
• Records management.
• Distribution of documents in a prompt and confidential manner.
• Make travel arrangements for the officials.
• Handle travel claims.
• Maintain and oversee the filling system of the Directorate.
• Create folders on Microsoft Teams.
• Provide electronic internal filing platform(s) support to users.
• Upload Directorate evidence on weekly/monthly basis on electronic filing platforms.
• Consolidate and maintain sub-directorate monthly inventory registers.
• Provide training support for electronic internal filing platform(s).
• Maintain database of trained stakeholders.
• Assist with the management of finances within the Directorate.
• Procurement of goods and services using the correct procedures.
• Prepare quarterly procurement reports for the Directorate.
• Ensure that orders are created, and invoices are paid timeously.