Spares & Inventory Coordinator

HC Recruit; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

HC Recruit in Midrand is seeking a diligent Spares Administrator to manage customer service, invoicing, stock control, spares and warranty-related processes. You will liaise with customers, process invoices and monitor stock levels to ensure accurate records and timely deliveries.

The role requires a Grade 12 and relevant supply chain or finance exposure; competence in MS Office and ERP/stock systems is preferred, with a focus on accuracy and reliability in a fast-paced environment.

Qualifications

• Grade 12/Matric is required.
• A relevant qualification in Supply Chain, Logistics, Business Administration or Finance would be advantageous.
• Computer literacy with MS Office and ERP/stock management system experience.

Responsibilities

• Liaise with customers in person, telephonically and via email, handling quotes, invoices and customer payments.
• Process quotes, invoices, credit notes and warranty-related documentation for customers and internal jobs.
• Monitor stock levels, conduct monthly stock counts, investigate variances and ensure stock is correctly stored and controlled.
• Place orders for spares, process GRNs and supplier invoices, and liaise with the factory regarding outstanding orders and deliveries.
• Manage warranty spares, including issuing and receiving spares from technicians and arranging courier collections and payments.
• Ensure correct spares and quantities are dispatched, maintain accurate records and filing, and keep stock areas organised and secure.

Skills

Customer service

Communication

Attention to detail

Teamwork

Deadline-driven

Education

Matric / Grade 12

Supply Chain/Finance qualification

Tools

MS Office

ERP/Stock system

Job description

HC Recruit in Midrand is seeking a diligent Spares Administrator to manage customer service, invoicing, stock control, spares and warranty-related processes. You will liaise with customers, process invoices and monitor stock levels to ensure accurate records and timely deliveries.

The role requires a Grade 12 and relevant supply chain or finance exposure; competence in MS Office and ERP/stock systems is preferred, with a focus on accuracy and reliability in a fast-paced environment.