Accounts Payable Specialist

Placements24; LegKraal Gate; On-site; ZAR 240,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Job summary

Placements24 in Mahikeng, North West, seeks an Accounts Payable Specialist to manage the full procure-to-pay cycle in a retail finance team. You will process invoices, ensure proper coding and approvals, and handle timely payments in a busy environment.

The ideal candidate has 3+ years AP experience, Grade 12 with accounting, and proficiency in Pastel, QuickBooks, and Excel. Retail experience is a plus; strong attention to detail is essential.

Qualifications

• Minimum 3 years' experience in an Accounts Payable role.
• Grade 12 with accounting as a subject or a relevant bookkeeping certificate.
• Proficient with Pastel, QuickBooks and Excel.

Responsibilities

• Process high volumes of vendor invoices accurately and efficiently.
• Ensure invoices are coded, approved, and matched to purchase orders.
• Manage vendor inquiries and resolve discrepancies promptly.
• Prepare and process weekly/monthly payment runs (EFTs, cheques).
• Reconcile vendor statements and identify outstanding issues.
• Maintain accurate vendor master files.
• Assist in month-end closing procedures related to accounts payable.
• Ensure compliance with company policies and internal controls related to AP.
• Assist with audits by providing necessary documentation.

Skills

Attention to detail

Time management

Communication

Education

Grade 12 with accounting

Tools

Pastel

QuickBooks

Microsoft Excel

Job description

About the Role

Our client, a well-established retail company, is looking for a meticulous and organized Accounts Payable Specialist to join their finance department in Mahikeng, North West. This role is essential for ensuring the accurate and timely processing of vendor invoices and payments, contributing to the smooth financial operations of the company. The Accounts Payable Specialist will be responsible for managing the entire procure-to-pay cycle, maintaining vendor relationships, and ensuring compliance with company policies. This is a full-time, office-based position offering a stable work environment and an opportunity to be part of a growing business. The ideal candidate possesses excellent attention to detail and a strong understanding of AP processes.

Key Responsibilities

• Process high volumes of vendor invoices accurately and efficiently.
• Ensure all invoices are properly coded, approved, and matched to purchase orders.
• Manage vendor inquiries and resolve discrepancies promptly.
• Prepare and process weekly/monthly payment runs (EFTs, cheques).
• Reconcile vendor statements and identify any outstanding issues.
• Maintain accurate and up-to-date vendor master files.
• Assist in month-end closing procedures related to accounts payable.
• Ensure compliance with company policies and internal controls related to AP.
• Assist with audits by providing necessary documentation.

Requirements

• Minimum of a Grade 12 certificate with accounting as a subject, or a relevant bookkeeping certificate.
• Proven experience (minimum 3 years) in an Accounts Payable role.
• Proficiency in accounting software (e.g., Pastel, QuickBooks) and Microsoft Excel.
• Strong understanding of accounts payable processes and best practices.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in a retail environment is an advantage.

Benefits

Our client offers a competitive starting salary and a comprehensive benefits package, including medical aid and provident fund contributions. The position is based in Mahikeng, providing a stable and accessible workplace. The company values its employees and offers opportunities for learning and development within the finance team. This role provides a solid foundation for a career in accounting.