Accounts Payable Specialist - High Volume Processing

Placements24; Gqeberha; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid contribution

Provident fund benefits

Annual performance bonuses

Paid time off

Job summary

Placements24 is seeking an Accounts Payable Specialist for a Port Elizabeth office role. You will manage a high volume of vendor invoices, ensure accurate coding, and oversee the full AP cycle from invoicing to payment processing.

Ideal candidates possess 3-5 years in AP, strong Excel skills, and familiarity with Sage, Xero or QuickBooks. VAT knowledge is advantageous, and the role emphasizes accuracy and timely payments.

Qualifications

• 3-5 years of experience in an accounts payable role, preferably in a high-volume environment.
• Solid understanding of accounts payable principles and best practices.
• Experience with common accounting software and MS Excel.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, with proper coding and authorization.
• Manage the full accounts payable cycle, including three-way matching (PO, invoice, receiving report).
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process weekly/bi-weekly payment runs (EFTs, cheques).
• Maintain accurate vendor master files and respond to vendor inquiries promptly.

Skills

High-volume processing

Vendor invoices

Excel proficiency

Attention to detail

Time management

Communication skills

Tools

Sage

Xero

QuickBooks

Job description

About the Role

Our client, a thriving retail conglomerate located in the coastal city of **Port Elizabeth, Eastern Cape**, is seeking a meticulous and efficient Accounts Payable Specialist to manage high-volume transaction processing. This hands‑on role is crucial for maintaining the financial health and operational integrity of the organisation. You will be responsible for ensuring timely and accurate processing of all vendor invoices and payments, adhering to company policies and procedures. This is an office‑based position in **Port Elizabeth**, offering a stable and structured work environment where you can make a tangible impact on daily financial operations.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding and authorization.
• Manage the full accounts payable cycle, including three‑way matching (PO, invoice, receiving report).
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process weekly/bi‑weekly payment runs (EFTs, cheques).
• Maintain accurate and up‑to‑date vendor master files.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Assist with month‑end close procedures related to accounts payable.
• Ensure compliance with company policies, internal controls, and tax regulations.
• Identify opportunities for process improvements within the accounts payable function.
• Prepare accounts payable aging reports and other relevant AP summaries.

Requirements

• A minimum of 3-5 years of experience in an accounts payable role, preferably in a high‑volume environment.
• Solid understanding of accounts payable principles and best practices.
• Experience with accounting software (e.g., Sage, Xero, QuickBooks) and proficiency in Microsoft Excel.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills for vendor and internal stakeholder interactions.
• Ability to work independently and meet strict deadlines.
• Knowledge of VAT regulations relevant to accounts payable is an advantage.
• Must be able to work in our **Port Elizabeth, Eastern Cape** office.

Benefits

• Competitive salary based on experience.
• Opportunity to work with a well‑established and respected company.
• Supportive team environment with opportunities for learning.
• Medical aid contribution and provident fund benefits.
• Annual performance bonuses based on individual and company performance.
• Paid time off and other statutory benefits.