Youth Programs Administrative Assistant

The Child Center of NY; New York (NY); On-site; USD 25,000 - 30,000; Part time

Job summary

The Child Center of NY is seeking a Program Aide to provide administrative clerical support across programs. Responsibilities include documenting grants, managing calendars, processing vendor payments, and coordinating with multiple stakeholders. Light travel within Queens and Brooklyn may be required.

Strong communication and customer service skills are essential. Qualifications include being a college student or high school graduate (18+), proficiency in Microsoft Office, and the ability to

Qualifications

• Experience in customer service and communicating with diverse stakeholders.
• Proficiency in Microsoft Office and basic clerical tasks.
• Ability to plan and carry out assignments independently and multi-task.

Responsibilities

• Prepare documentation for grants.
• Manage online resources.
• Manage the Program Manager’s calendar.
• Process payments for vendors and suppliers.
• Attend staff meetings and take minutes.
• Respond to emails and answer calls.
• Maintain office calendars and send reminders.
• Type letters and reports as required.
• Compile and send bulk mailings.
• Proofread and copy documents.
• Assist in planning and overseeing events.
• Assist in budget management for events.
• Reserve facilities and equipment for meetings.
• Act as liaison between departments.
• Relate internal emails to staff.
• Support student and parent interactions.
• Plan and promote activities for children and youth.
• Help initiate new programs for children and youth.
• Maintain a safe, clean, accessible center environment.

Skills

Customer service

Communication

Microsoft Office

Organization

Time management

Education

College student or high school graduate

Job description

The Child Center of NY is seeking a Program Aide to provide administrative clerical support across programs. Responsibilities include documenting grants, managing calendars, processing vendor payments, and coordinating with multiple stakeholders. Light travel within Queens and Brooklyn may be required.

Strong communication and customer service skills are essential. Qualifications include being a college student or high school graduate (18+), proficiency in Microsoft Office, and the ability to