Office & Programs Coordinator — Child Services

The Child Center of NY; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous Paid Time Off

Medical/Dental/Vision Insurance

401k Pension and Employer Contribution

Flexible Spending and Commuter Benef.)

Employer paid short-term & long-term  

Life and AD&D insurance

Job summary

The Child Center of NY is seeking an Office Manager to organize and coordinate office operations across programs, ensuring efficient use of resources and services. This role supports enrollment, information dissemination, and timely responses to inquiries.

Candidates should have a High School diploma or equivalency, strong Microsoft Office skills, and the ability to plan, multi-task, and communicate effectively while maintaining confidentiality in a HIPAA framework.

Qualifications

• High School diploma or equivalency required.
• Proficiency in Microsoft Office.
• Strong leadership, collaborative and diplomacy skills.
• Excellent oral and written communication skills.
• Ability to plan and carry out assignments independently.
• Ability to prioritize, adhere to timelines and multi-task.

Responsibilities

• Performs registration/enrollment/intake of families and children for services.
• Coordinates and distributes program information.
• Handles customer inquiries and/or complaints in a courteous and timely manner.
• Maintains DYCD Online systems (i.e. inputting participant information, attendance, activity schedule, holiday programming schedules, etc.).
• Prepares and maintains student files.
• Prepares statistical data for monthly board reports.
• Monitors and maintains office supply inventory including ordering supplies.
• Performs other related duties as assigned.

Skills

Microsoft Office

Leadership

Communication skills

Clerical procedures

Time management

Independent work

HIPAA compliance

Education

High School diploma or equivalency

Job description

The Child Center of NY is seeking an Office Manager to organize and coordinate office operations across programs, ensuring efficient use of resources and services. This role supports enrollment, information dissemination, and timely responses to inquiries.

Candidates should have a High School diploma or equivalency, strong Microsoft Office skills, and the ability to plan, multi-task, and communicate effectively while maintaining confidentiality in a HIPAA framework.