Program Aide/Administrative Assistant

ADP, Inc.; New York (NY); On-site; USD 22,000 - 33,000; Part time

Job summary

The CHCF is seeking a Part Time Program Aide/Administrative Assistant in Bronx, NY to support after-school programs. You will collect data, coordinate documentation, and manage participant and staff files including attendance and records.

You will help prepare materials, maintain office operations, and assist program leaders with data entry in DYCD Connect PTS and related systems, ensuring accurate records and timely communications.

Qualifications

• Two years of college completed.
• Some college credits in early childhood or education preferred.
• Experience working in NYC public schools.
• Experience with technology, data collection, managing systems.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage all after-school program data entry within the DYCD Connect PTS and Youth Services database systems.
• Assist in gathering data and compiling statistical information for program reports.
• Provide support to the leaders in the completion of attendance procedures.
• Assist with operational needs of the program where needed.
• Attend program meetings when needed.
• Maintain office communications and upkeep of office areas and equipment.
• Purchase office supplies, furniture, and equipment, etc. as needed
• Contact parents to inform about absences and lateness and early pickups and absences
• Help prepare written materials for promoting events and documenting activities

Job description

Program Aide/Administrative Assistant

Part Time Bronx, NY, US

Job Title: Program Aide/Administrative Assistant

Department: Youth Development

Reports to: After School Program Director

Status:Part Time;

Schedule: Monday - Friday; 25 hours a week

Job Summary:

The Program Aide/ Admin Assistant is responsible for collecting data for the after-school programs. They will provide administrative support by assisting in the coordination

of all aspects of the after-school program and be responsible for the required documentation. The Program Aide/Administrative Assistant will be responsible for the management of both participant and staff files, including but not limited to: attendance, participant records, staff personal files, incident reports, and other documentation needed for the proper function of the program.

Job Functions:

• Manage all after-school program data entry within the DYCD Connect PTS and Youth Services database systems.
• Assist in gathering data and compiling statistical information for program reports.
• Provide support to the leaders in the completion of attendance procedures.
• Assist with operational needs of the program where needed.
• Attends program meetings when needed.
• Manages the office to ensure effective telephone and mail communication both internally and externally.
• Ensure maintenance of office areas and equipment.
• Purchase office supplies, furniture, and equipment, etc. as needed
• Contact parents to inform about absences and lateness and early pickups and absences
• Help to prepares written materials (e.g. invitations, memos, flyers, letters, etc.) for the purpose of promoting events and documenting activities

Qualifications

• At least two years college
• Some college credits in early childhood, youth development, or education preferred
• Experience working in NYC public school
• Experience with technology, data collection, managing systems
• Strong organizational skills
• Excellent interpersonal skills
• Strong problem solving and analytical skills
• Proficiency in Microsoft Office application

CHCF is an equal opportunity employer and is committed to maintain a work and learning

environment free from discrimination on the basis of race, color, religion, national origin,

pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of

birth, age, citizenship status, veteran status, political affiliation, genetic information or

disability, as defined and required by state and federal laws.