Program Aide (Jamaica Gateway to the Sciences - Jamaica, Queens)

Child Center of NY; New York (NY); Vor Ort; USD 25.000 - 30.000; Teilzeit

Zusammenfassung

The Child Center of NY is seeking a Program Aide to provide administrative clerical support across programs. Responsibilities include documenting grants, managing calendars, processing vendor payments, and coordinating with multiple stakeholders. Light travel within Queens and Brooklyn may be required.

Strong communication and customer service skills are essential. Qualifications include being a college student or high school graduate (18+), proficiency in Microsoft Office, and the ability to

Qualifikationen

• Experience in customer service and communicating with diverse stakeholders.
• Proficiency in Microsoft Office and basic clerical tasks.
• Ability to plan and carry out assignments independently and multi-task.

Aufgaben

• Prepare documentation for grants.
• Manage online resources.
• Manage the Program Manager’s calendar.
• Process payments for vendors and suppliers.
• Attend staff meetings and take minutes.
• Respond to emails and answer calls.
• Maintain office calendars and send reminders.
• Type letters and reports as required.
• Compile and send bulk mailings.
• Proofread and copy documents.
• Assist in planning and overseeing events.
• Assist in budget management for events.
• Reserve facilities and equipment for meetings.
• Act as liaison between departments.
• Relate internal emails to staff.
• Support student and parent interactions.
• Plan and promote activities for children and youth.
• Help initiate new programs for children and youth.
• Maintain a safe, clean, accessible center environment.

Kenntnisse

Customer service

Communication

Microsoft Office

Organization

Time management

Ausbildung

College student or high school graduate

Jobbeschreibung

Company Overview

The Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives. Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city. With 50 locations and 100 programs in NYC’s most under-served communities, our 1,000+ results-oriented professionals make a difference for more than 40,000 children and their families each year.

Position Summary

Program Aide will play an active role in providing administrative clerical support of various programs. The Program Aide will support the creation, verification and submission of check request, subcontractor agreements and other documents. The Program Aide will be expected to prioritize assignments and be able to take initiative. The candidate must have a proven track record in communication and customer service. Light travel within the boroughs of the Queens and Brooklyn maybe required. Prepare weekly assessment reports in detail and concise manner. Collaborate and maintain a working relationship with multiple stakeholders and participants. Ensure to effectively communicate with assigned supervisor regarding any conflicts with worksite assignments. Maintain documentation and organized records and or files. Attend all related meetings, trainings and supervisions as required. To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Perform other duties as assigned.

Essential Functions

• Preparing documentation for grants
• Managing online resources
• Managing the Program Manager’s calendar
• Processing payments for vendors and suppliers
• Attending staff meetings and taking minutes
• Responding to emails and answering calls
• Maintaining office calendars and sending out reminders of impending appointments
• Typing letters and reports as may be required from time to time
• Compiling and sending bulk mailings
• Proofreading and making copies of documents
• Assisting in the planning and overseeing significant events
• Assisting in managing the budget for special and routine events
• Making reservations for various off-site business meetings
• Acting as a liaison between different departments
• Relaying internal emails to staff
• Reserving equipment and conference rooms for presentations and in-office meetings
• Interacting with students and parents
• Planning and promoting activities and events for children and youth
• Helping initiate new programs and activities for children and youth
• Maintaining the center as a safe, clean, and accessible environment

Hours

Monday, Wednesday, Thursday | 11:00 AM – 5:00 PM

Qualifications

• College Student or High School Graduate 18 yrs. or older
• 2 years’ experience working with children and/or youth in your specialization
• Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people
• Proficiency in Microsoft Office
• Ability to plan and carry out assignments independently
• Ability to prioritize, adhere to timelines and multi-task

The Child Center of NY is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. EOE M/F/D/V