Workplace and Admin Coordinator (Temp) - San Francisco

Trustly; San Francisco (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

Trustly is seeking a reliable Workplace & Admin Coordinator for our San Francisco WeWork location. This on-site role supports day-to-day office operations, handles access control, onboarding logistics, and mail distribution, while serving as the primary liaison with WeWork management.

The position is part-time (2 hours per day, Monday–Friday) and requires independent work, strong communication, and a professional on-site presence.

Qualifications

• Prior experience in office administration or front desk roles.
• Comfortable working independently with minimal supervision.
• Strong communication skills and on-site presence.

Responsibilities

• Manage employee access to the office (badges, key cards, visitor access requests).
• Support onboarding logistics (desk setup, access provisioning, welcome materials).
• Sort and distribute incoming mail and packages.

Skills

Office administration

Front desk

Community management

Coordination

Job description

Workplace and Admin Coordinator (Temp) - San Francisco

WHO WE ARE

At Trustly, we're building a smarter, faster, and more secure financial future by revolutionizing the world of payments. As a global leader in Open Banking Payments, we are establishing Pay by Bank as the new standard at checkout, providing unparalleled freedom, speed, and ease to millions of consumers and merchants worldwide.

Our Ambition: To build the world’s most disruptive payment network and redefine what the payment experience should feel like.

Trustly is a global team of innovators, collaborators, and doers. If you are driven by a strong sense of purpose and thrive in a dynamic, entrepreneurial, and high-growth environment, join us and be part of a team that’s transforming the way the world pays.

About the Workplace team

The Workplace Operations team at Trustly is responsible for the environments where our people do their best work, spanning offices across multiple global locations. As a growing function, we're focused on building strong processes, structure, and smart use of technology into everything we do — from office operations and space planning to vendor and landlord relationships. We aim to create workplaces that are seamless, well-run, and genuinely supportive of employees day to day, while continuously raising the bar on how workplace services are delivered across the company.

About the role

Trustly is seeking a reliable, personable part-time Workplace & Admin Coordinator to serve as the on-site point of contact at our San Francisco WeWork location. This role ensures smooth day-to-day office operations, supports employees with access and onboarding needs, and acts as the primary liaison with WeWork management.

What you’ll do

• Manage employee access to the office (badges, key cards, visitor access requests)


• Support new hire onboarding logistics (desk setup, access provisioning, welcome materials)


• Sort and distribute incoming mail and packages


• Serve as the on-site go-to person for employee questions regarding the workplace/office


• Act as the liaison between Trustly and WeWork community/building management (maintenance requests, amenities, building notices)


• Assist with ad hoc administrative duties as needed (supply orders, meeting room setup, light coordination tasks)

Who you are

• Prior experience in office administration, front desk, community management, or a similar coordinator role


• Comfortable working independently with minimal supervision


• Strong communication skills; friendly, professional, on-site presence


• Reliable and punctual — able to commit to a consistent daily schedule


• Familiarity with WeWork or shared/flex office environments a plus

Schedule

• 2 hours per day, Monday–Friday (specific time window to be confirmed)


• On-site at the WeWork San Francisco location