Workplace Experience Coordinator Workplace Experience San Francisco

Checkout; San Francisco, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Checkout.com is seeking a Workplace Experience Coordinator for our San Francisco office. You will ensure smooth office operations, manage budgets, and coordinate events to engage employees in a fast-paced hybrid environment.

The role requires 1–3 years in office/facilities, strong organizational and communication skills, and familiarity with tools like Google Workspace and Workday. A bachelor’s degree is preferred.

Qualifications

• 1–3 years of experience in office management or facilities operations.
• Experience managing budgets, processing invoices, and vendor negotiations.
• Strong organizational, problem-solving, and multitasking abilities with attention to detail.
• Excellent interpersonal and communication skills; able to partner across People, Finance, Procurement, and external vendors.

Responsibilities

• Oversee daily SF office operations and act as main contact for guests, employees, and vendors.
• Manage seating, floor plans, and meeting room systems for hybrid work.
• Own access, badges, security systems, and safety compliance.
• Coordinate facilities with building management for maintenance and space functionality.
• Handle shipping, courier, and onboarding setup.
• Source and manage US service providers (janitorial, F&B, maintenance).
• Coordinate moves, expansions, and space planning with Real Estate.
• Oversee office supplies lifecycle and procurement.
• Plan and execute in-person and virtual events; align with other offices.
• Partner with leaders for leadership summits and off-sites.
• Support culture through engagement committees and internal communications.
• Track budgets, process POs/invoices, and report variances.
• Monitor employee feedback and drive improvements to office design and services.

Skills

Office management

Budget management

Vendor negotiations

Event planning

Communication skills

Organizational skills

Interpersonal skills

Ownership / bias for action

Workplace tools

Education

Bachelor's degree in related field

Tools

ZIP

BREX

Coupa

Brivo

Sharebite

Google Workspace

Workday

Job description

Company Description

We’re Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day.

We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers.

Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale.

If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact.

With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started.

Position Overview

The Workplace Experience Coordinator will be responsible for creating a seamless, engaging, and efficient workplace experience at our San Francisco Office. This role is central to ensuring office operations run smoothly, budgets are effectively managed, and employees feel connected through thoughtfully planned events and engagement activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with multiple stakeholders.

This position is located in our San Francisco Office and follows a hybrid schedule of at least 3 days in the office (Tue-Thu) with in-person meetings on Mondays and Fridays, when needed. This is an exempt full-time position.

Key Responsibilities

Office Management & Front Desk Operations

• Front-of-House Excellence: Oversee daily San Francisco office operations, serving as the primary point of contact for guests, employees, and vendors to ensure a professional arrival experience.
• Space Optimization: Manage seating arrangements, floor plans, and meeting room systems to support a dynamic hybrid work model.
• Safety & Security: Own all access protocols, including badge management, security system oversight, and compliance with health and safety standards.
• Facilities Liaison: Act as the lead point of contact for building management regarding maintenance, repairs, and office functionality.
• Logistics & Onboarding: Manage shipping/receiving, courier coordination, and the physical setup for new hire orientations.

Vendor Management & Facilities Coordination

• Strategic Partnerships: Source and manage relationships with all US service providers, including janitorial, Food & Beverage (stocking/snack programs), and maintenance servicing the assigned office.
• Infrastructure Support: Coordinate office moves, expansions, and space planning in collaboration with Real Estate and leadership teams.
• Procurement: Oversee the lifecycle of office supplies and equipment, ensuring high-quality standards and consistent stocking levels available for office consumption.

Employee Engagement & Cultural Programming

• Event Design: Plan and execute a diverse calendar of in-person and virtual events, including social and wellness activities, holiday celebrations, striving for alignment with other offices’ activities to ensure a seamless experience across locations.
• Departmental Support: Partner with business leaders to facilitate high-stakes gatherings such as leadership summits, team off-sites, and community initiatives.
• Culture Building: Collaborate with the People Team to champion engagement committees and translate company values into tangible workplace experiences.
• Communications: Manage internal announcements regarding office updates, events, and workplace initiatives.

Financial Oversight & Operational Excellence

• Budget Tracking: Monitor all expenses related to the Workplace Experience function for the assigned office, tracking monthly spend against forecasts and reporting variances to leadership.
• Financial Administration: Process purchase orders (POs) and invoices, ensuring accurate cost allocation in partnership with Finance and Procurement.
• Data-Driven Improvement: Implement tools to track Workplace KPIs, including event participation rates, budget adherence, and employee satisfaction scores.
• Feedback Loops: Monitor employee feedback channels to proactively identify and implement improvements to office design and services.

Qualifications

• 1-3 years of experience in office management, workplace operations, or facilities management, preferably in a fast-growing or multi-office environment.
• Experience managing budgets, processing invoices, and vendor negotiations.
• Proven ability to organize and execute engaging events and employee programs.
• Excellent organizational, problem-solving, and multitasking skills with strong attention to detail.
• Strong interpersonal and communication skills; able to partner effectively across People, Finance, Procurement, and external vendors.
• Strong ownership and self-initiative, bias for action and continuous learning and improvement.
• Proficiency with workplace tools and systems (e.g., ZIP, BREX, Coupa, Brivo, Sharebite, Google Workspace, Workday) is a plus.
• Bachelor’s degree in Business Administration, Hospitality, Human Resources, or related field preferred.

Physical & Work Environment Requirements

• Ability to perform duties in a professional office environment, including extended periods of standing, walking, and desk-based work.
• Ability to occasionally lift, move, or carry office supplies, equipment, and event materials (typically up to 25–30 pounds).
• Ability to set up meeting rooms, events, and office spaces, which may involve bending, reaching, and light physical activity.
• Ability to respond to on-site operational needs, including navigating multiple office areas throughout the day.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Additional Information

Bring all of you to work

We create the conditions for high performers to thrive, through real ownership, fewer blockers, and work that makes a difference from day one.

Here, you’ll move fast, take on meaningful challenges, and be recognized for the impact you deliver. It’s a place where ambition gets met with opportunity, and where your growth is in your hands.

We work as one team, and we back each other to succeed. So whatever your background or identity, if you’re ready to grow and make a difference, you’ll be right at home here.

It’s important we set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable.

Life at Checkout.com

We understand that work is just one part of your life. Our hybrid working model offers flexibility, with three days per week in the office to support collaboration and connection.

Curious about what it’s like to be part of our team? Visit our Careers Page to learn more about our culture, open roles, and what drives us.

For a closer look at daily life at Checkout.com, follow us on LinkedIn and Instagram.