Workplace and Admin Coordinator (Temp) - New York

Trustly; New York (NY); On-site; USD 28,000 - 39,000; Part time

Job summary

Trustly is seeking a reliable Workplace & Admin Coordinator to serve as the on-site point of contact at our New York location. This temporary, part-time role supports daily office operations, onboarding needs, and acts as the liaison with WeWork management.

You will handle access provisioning, mail distribution, and light coordination tasks, applying prior experience in office administration and strong communication skills. On-site schedule is 2 hours daily, Monday–Friday, at 245 5th Ave, NYC.

Qualifications

• Experience in office administration or front desk roles.
• Ability to work independently with minimal supervision.
• Excellent communication and professional on-site presence.

Responsibilities

• Manage on-site access for employees and visitors.
• Assist with onboarding logistics and desk setup.
• Coordinate mail and packages distribution.
• Be the on-site point of contact for workplace inquiries.
• Liaise with WeWork management for building notices and maintenance.
• Support ad hoc administrative duties and supply orders.

Skills

Office admin

Front desk

Community mgmt

Independent work

Communication

Education

High school diploma

Job description

Workplace and Admin Coordinator (Temp) - New York

WHO WE ARE

At Trustly, we're building a smarter, faster, and more secure financial future by revolutionizing the world of payments. As a global leader in Open Banking Payments, we are establishing Pay by Bank as the new standard at checkout, providing unparalleled freedom, speed, and ease to millions of consumers and merchants worldwide.

Our Ambition: To build the world’s most disruptive payment network and redefine what the payment experience should feel like.

Trustly is a global team of innovators, collaborators, and doers. If you are driven by a strong sense of purpose and thrive in a dynamic, entrepreneurial, and high-growth environment, join us and be part of a team that’s transforming the way the world pays.

About the Workplace team

The Workplace Operations team at Trustly is responsible for the environments where our people do their best work, spanning offices across multiple global locations. As a growing function, we're focused on building strong processes, structure, and smart use of technology into everything we do — from office operations and space planning to vendor and landlord relationships. We aim to create workplaces that are seamless, well‑run, and genuinely supportive of employees day to day, while continuously raising the bar on how workplace services are delivered across the company.

About the role

Trustly is seeking a reliable, personable part‑time Workplace & Admin Coordinator to serve as the on‑site point of contact at our NYC location. This role ensures smooth day‑to‑day office operations, supports employees with access and onboarding needs, and acts as the primary liaison with WeWork management.

What you’ll do

• Manage employee access to the office (badges, key cards, visitor access requests)
• Support new hire onboarding logistics (desk setup, access provisioning, welcome materials)
• Sort and distribute incoming mail and packages
• Serve as the on‑site go‑to person for employee questions regarding the workplace/office
• Act as the liaison between Trustly and WeWork community/building management (maintenance requests, amenities, building notices)
• Assist with ad hoc administrative duties as needed (supply orders, meeting room setup, light coordination tasks)

Who you are

• Prior experience in office administration, front desk, community management, or a similar coordinator role
• Comfortable working independently with minimal supervision
• Strong communication skills; friendly, professional, on‑site presence
• Reliable and punctual; able to commit to a consistent daily schedule
• Familiarity with WeWork or shared/flex office environments a plus

Schedule

• 2 hours per day, Monday–Friday (specific time window to be confirmed)
• On‑site at the New York location (245 5th Ave New York, NY 10001)