Word Processing Specialist

The Stevens & Lee Companies; Reading (Berks County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Stevens & Lee Companies in Reading, PA seeks a detail-oriented Word Processing Specialist to create, format, edit, and finalize complex legal documents with precision and efficiency.

You will collaborate with attorneys, paralegals, and support staff to ensure all documents meet the firm's standards of quality and compliance, using Microsoft Office Suite and associated legal software.

This is a full-time onsite role with potential remote options for highly qualified candidates.

Qualifications

• High school diploma or equivalent required.
• Experience in legal document production preferred.
• Strong Microsoft Office proficiency required.
• Ability to handle confidential information with integrity.

Responsibilities

• Create, edit, and format legal documents using Microsoft Office Suite and other legal software.
• Convert and format documents between applications and proofread.
• Create, mark, and generate TOCs, TOAs, and redlining.
• Assist with work intake and department requests.
• Transcribe documents or conversations from recordings.
• Collaborate with attorneys on special projects to meet tight deadlines.
• Maintain data integrity for sensitive documents.

Skills

Word processing

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Document production

Attention to detail

Team collaboration

Discretion/confidentiality

Education

High school diploma or equivalent

Tools

iManage

Litera Create

NTD

DocXtools

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience.

The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a highly skilled and detail-oriented Word Processing Specialist to join our team. In this role, you will be responsible for creating, formatting, editing, and finalizing complex legal documents with precision and efficiency. You will work closely with attorneys, paralegals, and other support staff to ensure all documents meet the firm's high standards of quality and compliance.

Primary Responsibilities

(responsibilities include but not limited to)

• Create, edit, and format legal documents including correspondence, various legal documents, contracts, spreadsheets, and presentations using Microsoft Office Suite and other legal software
• Converting and formatting documents from one application to another and proofreading for accuracy according to the firm's standard format
• Creating, marking, and generating TOCs (Table of Contents), TOAs (Table of Authorities), and redlining
• Assisting with work intake and department work requests
• Transcribe documents or conversations from recordings
• Collaborate with attorneys and other professionals on special projects to meet tight deadlines
• Ability to handle sensitive and/or confidential documents while always maintaining data integrity

Qualifications

• Minimum high school diploma or demonstrated equivalent experience in relevant field.

Skills and Abilities

• Prior experience in a document production or word processing role, preferably in a legal or professional services environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Familiarity with legal technology such as iManage, Litera Create, NTD, and DocXtools is preferred
• Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on service
• Proven ability to prioritize and organize work, and make independent decisions when to deviate from standard procedures as circumstances require
• Must be reliable, punctual, and attentive
• Desire to continuously learn and grow within the company

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type:

Full-Time- 40 Hours/week onsite

FLSA Classification:

Hourly, Non-Exempt

Reports To:

IS Department

Schedule:

• Evening Shift - 11AM-7PM, rotating Saturdays

OR

• Day Shift - 8AM-5PM, Monday-Friday

Work Location:

Reading, PA (Possibility for Remote for Highly Qualified Candidates)

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.