Legal Administrative Assistant

Stevens & Lee; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. We are seeking a Legal Administrative Assistant to support a group of attorneys and deliver exceptional client service.

This full-time, on-site role is based in Providence, RI. A Bachelor's degree or equivalent experience and at least three years as a legal assistant, plus proficiency in MS Office, are required to succeed in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent relevant work experience.
• Minimum of three years of experience as a legal assistant in a law firm, professional services firm, or corporation.
• Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional computer skills with the ability to learn new software quickly.

Responsibilities

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Process paperwork and e-filings across court systems; run docket reports and maintain docket search charts.
• Collaborate with Finance to produce monthly attorney billing and submit expense reports.
• Draft legal documents, letters, reports and presentations; proofread for accuracy.

Skills

Communication

Client service

Multitasking

Deadline pressure

Lifting capability

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

At Stevens & Lee, the Legal Administrative Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Administrative Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities (responsibilities Include But Not Limited To)

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make redactions, conduct bates numbering, and compile document productions.
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.
• Ability to lift up to 40lbs as needed.

Qualifications

• Bachelor's degree or equivalent relevant work experience
• Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly.

The firm is not accepting resumes from search firms for this position.

Job Type

Full-Time - 37.5 Hours/week

Fully onsite Monday-Friday

FLSA Classification

Non-Exempt

Reports To

Human Resources

Job Location

Providence, RI

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.