Office Assistant / Receptionist

Stevens & Lee; Providence (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

Stevens & Lee in Providence, RI seeks an Office Assistant to support front office operations, greet clients, manage mail, and assist with administrative tasks in a fast-paced law firm environment.

Ideal candidates are detail-oriented, organized, capable of multi-tasking, and comfortable coordinating with legal staff; high school diploma required, associate or bachelor's preferred, fully onsite Monday to Friday.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree is a plus.
• Prior receptionist or front-desk experience in a professional setting preferred.
• Excellent verbal and written communication; professional demeanor required.

Responsibilities

• Greet clients and visitors and direct them to the appropriate attorney or department.
• Provide administrative support such as filing, photocopying, and document organization.
• Handle mail, deliveries, and courier arrangements; maintain reception area.
• Uphold client confidentiality and coordinate with legal staff as needed.
• Maintain smooth front-office operations in a fast-paced law firm environment.

Skills

Greeting clients

Interpersonal skills

Administrative support

Organization

Multitasking

Professional appearance

Team collaboration

MS Office proficiency

Education

High school diploma

Associate or bachelor's degree a plus

Tools

Microsoft Word

PowerPoint

Excel

Job description

Powerful Partnerships. Standout Solutions. Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Primary Responsibilities (responsibilities Include But Not Limited To)

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required such.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm.
• Ability to work independently and as part of a team environment.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

The firm is not accepting resumes from search firms for this position.

Job Type

Full-Time - 37.5 Hours/week

Fully onsite Monday-Friday

FLSA Classification

Non-Exempt

Reports To

Human Resources

Location

Providence, RI

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.