Office Assistant / Receptionist

The Stevens & Lee Companies; Providence (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

The Stevens & Lee Companies in Providence, RI are seeking a detail-oriented Office Assistant to support the front office and ensure a welcoming environment for clients, visitors, and staff.

The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced setting while delivering professional administrative support and maintaining client confidentiality.

Full-time, onsite schedule; opportunities to grow within a well-established firm.

Qualifications

• High school diploma or equivalent; higher degrees are a plus.
• Experience as receptionist, administrative, or customer service preferred.
• Familiarity with a law firm environment is a plus.
• Fully onsite work arrangement is required.

Responsibilities

• Greeting clients and visitors warmly and directing them appropriately.
• Provide administrative support: filing, faxing, photocopying, and organizing documents.
• Handle mail, deliveries, and courier arrangements as needed.
• Maintain client confidentiality and professional conduct at all times.
• Coordinate with legal staff and schedule meetings.
• Maintain a tidy, welcoming reception area.
• Assist with miscellaneous projects as assigned.

Skills

Strong verbal and written comms

Excellent interpersonal skills

Strong organizational skills

Multitasking ability

Professional appearance

Teamwork and independent work

Attention to detail

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Primary Responsibilities

responsibilities include but not limited to

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required such.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm.
• Ability to work independently and as part of a team environment.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time - 37.5 Hours/week
Fully onsite Monday-Friday

FLSA Classification: Non-Exempt

Reports To: Human Resources

Location:

Providence, RI

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.