Legal Administrative Assistant

Stevens & Lee; Chatham (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

A professional law firm in New Jersey is seeking a Legal Assistant to support attorneys in delivering exceptional legal services. The ideal candidate will have at least five years of experience in a legal setting, excellent organizational skills, and proficiency in Microsoft Office. Responsibilities include managing legal documentation, scheduling, and client communication. This full-time position offers a salary between $65,000 and $85,000 based on experience and qualifications.

Qualifications

• Minimum of five years of experience as a legal assistant.
• Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills and ability to learn new software applications.

Responsibilities

• Submit Conflict Checks and open new client matters.
• Draft legal documents, prepare letters, and correspondence.
• Coordinate attorney calendars, set-up meetings, and travel arrangements.

Skills

Organizational skills

Interpersonal communication

Flexibility

Client service skills

Education

Bachelor's degree or equivalent relevant work experience

Tools

Microsoft Office Suite

Windows-based software

Job description

Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Assistant is a multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make redactions, conduct bates numbering, and compile document productions.
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.
• Communicate professionally and interact effectively with all levels of personnel.
• Maintain excellent client service skills and the ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Demonstrate flexibility and the ability to respond quickly and positively to shifting demands.
• Work under pressure to meet strict deadlines.

Qualifications

• Bachelor's degree or equivalent relevant work experience
• Minimum of five years of experience as a legal assistant at a law firm, professional services firm, or corporation
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly.

Job Type: Full-Time

FLSA Classification: Non-Exempt

Reports To: Human Resources

Salary: $65,000 to $85,000 annually, commensurate with experience and qualifications.

The firm is not accepting resumes from search firms for this position.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative and Legal

Industries: Law Practice and Legal Services