Legal Administrative Assistant

The Stevens & Lee Companies; Providence (RI); On-site; USD 52,000 - 60,000; Full time

Job summary

The Stevens & Lee Companies in Providence, RI is seeking a Legal Administrative Assistant to support a team of attorneys. This role requires multitasking, professional communication, and strong client service as you handle administrative tasks—from conflict checks to finishing legal documents.

You'll work onsite, collaborate with finance for monthly billing, and assist with hearings, travel, and mail management, while maintaining a high standard of organization and accuracy.

Qualifications

• Bachelor's degree or equivalent relevant work experience.
• Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation.
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.

Responsibilities

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make redactions, conduct bates numbering, and compile document productions.
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills

Communication skills

Client service

Multitasking

Deadline driven

Lifting 40 lbs

Education

Bachelor's degree or equivalent

Tools

Windows OS

Microsoft Office

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

At Stevens & Lee, the Legal Administrative Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Administrative Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

Responsibilities include but not limited to

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make redactions, conduct bates numbering, and compile document productions.
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.
• Ability to lift up to 40lbs as needed.

Qualifications

• Bachelor's degree or equivalent relevant work experience
• Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly.

The firm is not accepting resumes from search firms for this position.

Job Type:

Full-Time- 37.5 Hours/week

Fully onsite Monday-Friday

FLSA Classification:

Non-Exempt

Reports To: Human Resources

Job Location: Providence, RI

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.