Women's Health Scheduler & Patient Care Coordinator

Coastal Women's HealthCare, PA; Saco (ME); On-site; USD 33,000 - 37,000; Full time

Job summary

Coastal Women's Healthcare, PA is seeking a Medical Secretary to support our clinical team and help keep patient care running smoothly, with a focus on scheduling and rescheduling existing patients.

This role requires organization, attention to detail, and comfort in a busy medical office. Knowledge of OB/GYN terminology is important, and experience with scheduling systems and electronic health records is preferred. A background check is required.

Qualifications

• The ideal candidate is organized, detail-oriented, and comfortable working in a busy medical office.
• Knowledge of OB/GYN terminology and services is important.
• Experience with scheduling in a medical setting and with EHR is preferred.
• Collaborative and solutions-oriented team player.

Responsibilities

• Manage a high volume of appointment scheduling and rescheduling across providers.
• Use a scheduling system to align provider availability with patient preferences.
• Review the practice schedule to ensure accurate bookings and open slots.
• Maintain scheduling records to analyze patient and staffing patterns.
• Coordinate with providers and nurses to resolve scheduling conflicts.
• Document patient information clearly in the EHR.
• Notify on patient test results, referral appointments, and changes.
• Use patient portal to manage appointment requests.

Skills

Strong communication

Customer service

Scheduling systems

Electronic Health Records

Job description

Coastal Women's Healthcare, PA is seeking a Medical Secretary to support our clinical team and help keep patient care running smoothly, with a focus on scheduling and rescheduling existing patients.

This role requires organization, attention to detail, and comfort in a busy medical office. Knowledge of OB/GYN terminology is important, and experience with scheduling systems and electronic health records is preferred. A background check is required.