Welcoming Front Desk & Admin Coordinator

Mosaic Management; Sunny Hills, Fullerton (CA, CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic Management is seeking a friendly, professional Receptionist to manage front desk operations, greet residents and visitors, and support clerical tasks. The role requires strong communication, organization, and the ability to multi-task in a fast-paced environment.

Responsibilities include answering calls, maintaining a tidy lobby, coordinating sign-ins, and assisting with payroll support and service requests. This on-site position offers comprehensive benefits and a stable work environment.

Qualifications

• Strong verbal and written communication with a welcoming demeanor.
• Proficiency in Microsoft Office and basic computer systems.
• Ability to multi-task in a fast-paced environment.
• Knowledge of office equipment and call management systems preferred.
• Excellent organizational and time management skills.

Responsibilities

• Provide front desk and visitor support with a warm welcome.
• Maintain coverage of front desk and arrange coverage as needed.
• Answer, screen, and direct calls with prompt messaging.
• Greet visitors and ensure sign-in/out procedures.
• Maintain clean, organized reception and lobby area.
• Provide clerical support: filing, copying, mailing, payroll support.
• Maintain office supply inventory and coordinate orders.
• Assist with resident call systems, service requests, and scheduling.

Skills

Verbal & written communication

Warm demeanor

Organizational skills

Time management

Multi-tasking

Tools

Microsoft Office

Call management systems

Office equipment knowledge

Job description

Mosaic Management is seeking a friendly, professional Receptionist to manage front desk operations, greet residents and visitors, and support clerical tasks. The role requires strong communication, organization, and the ability to multi-task in a fast-paced environment.

Responsibilities include answering calls, maintaining a tidy lobby, coordinating sign-ins, and assisting with payroll support and service requests. This on-site position offers comprehensive benefits and a stable work environment.