Weekend Administrative Assistant - Healthcare Receptionist

PACS Group (United Kingdom); Hanford (CA); On-site; USD 24,000 - 25,000; Part time

Benefits offered by this job

Weekend-only schedule

Part-time opportunity

Training and growth opportunities

Job summary

Hanford Post Acute is seeking a friendly, dependable Weekend Administrative Assistant to support the facility's administrative operations and provide a welcoming experience for residents, families, visitors, and employees.

This part-time, weekend-only role offers $17.50-$18.00 per hour with a focus on reception, mail handling, data entry, and coordination across departments. Strong organizational skills and confidentiality are essential in a healthcare setting.

Qualifications

• High school diploma or GED required.
• Experience in administrative, receptionist, clerical, or customer service preferred.
• Healthcare, skilled nursing, or long-term care experience is a plus.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Ability to maintain confidentiality.

Responsibilities

• Provide weekend administrative support during weekend hours.
• Greet residents, families, visitors, vendors, and applicants.
• Answer, route calls, take messages, and respond to inquiries.
• Check visitors in and direct them to departments.
• Maintain visitor sign-in and follow security procedures.
• Notify employees of visitor arrivals and scheduled appointments.
• Maintain a clean, organized reception and administrative area.
• Prepare correspondence, copies, reports, forms, and other documents.
• Assist with filing, scanning, data entry, and record organization.
• Maintain meeting-room schedules and assist with appointment coordination.
• Support departments with administrative tasks as needed.
• Communicate important information to the Administrator or department leader.
• Maintain accurate records and protect confidential information.
• Follow facility policies and emergency protocols.

Skills

Microsoft Office

Communication

Organization

Customer Service

Attention to detail

Multitasking

Confidentiality

Independent

Education

High School Diploma

Tools

Multiline telephone system

Office equipment

Job description

Hanford Post Acute is seeking a friendly, dependable Weekend Administrative Assistant to support the facility's administrative operations and provide a welcoming experience for residents, families, visitors, and employees.

This part-time, weekend-only role offers $17.50-$18.00 per hour with a focus on reception, mail handling, data entry, and coordination across departments. Strong organizational skills and confidentiality are essential in a healthcare setting.