Administrative Assistant Weekends Only

PACS Group; Hanford (CA); On-site; USD 24,000 - 25,000; Part time

Benefits offered by this job

Weekend-only schedule

Part-time opportunity

Training and growth opportunities

Job summary

Hanford Post Acute is seeking a friendly, dependable Weekend Administrative Assistant to support the facility's administrative operations and provide a welcoming experience for residents, families, visitors, and employees.

This part-time, weekend-only role offers $17.50-$18.00 per hour with a focus on reception, mail handling, data entry, and coordination across departments. Strong organizational skills and confidentiality are essential in a healthcare setting.

Qualifications

• High school diploma or GED required.
• Experience in administrative, receptionist, clerical, or customer service preferred.
• Healthcare, skilled nursing, or long-term care experience is a plus.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Ability to maintain confidentiality.

Responsibilities

• Provide weekend administrative support during weekend hours.
• Greet residents, families, visitors, vendors, and applicants.
• Answer, route calls, take messages, and respond to inquiries.
• Check visitors in and direct them to departments.
• Maintain visitor sign-in and follow security procedures.
• Notify employees of visitor arrivals and scheduled appointments.
• Maintain a clean, organized reception and administrative area.
• Prepare correspondence, copies, reports, forms, and other documents.
• Assist with filing, scanning, data entry, and record organization.
• Maintain meeting-room schedules and assist with appointment coordination.
• Support departments with administrative tasks as needed.
• Communicate important information to the Administrator or department leader.
• Maintain accurate records and protect confidential information.
• Follow facility policies and emergency protocols.

Skills

Microsoft Office

Communication

Organization

Customer Service

Attention to detail

Multitasking

Confidentiality

Independent

Education

High School Diploma

Tools

Multiline telephone system

Office equipment

Job description

Administrative Assistant - Weekends Only

Hanford Post Acute

Pay Range: $17.50-$18.00 per hour

Part-Time | Weekend Schedule

Join Our Team

Hanford Post Acute is seeking a friendly, dependable, and organized Weekend Administrative Assistant to support our facility's administrative operations and provide a welcoming experience for residents, families, visitors, and employees.

Essential Duties and Responsibilities

• Provide general administrative and clerical support during weekend hours.
• Greet residents, families, visitors, vendors, and applicants with a friendly and professional demeanor.
• Answer and route telephone calls, take accurate messages, and respond to general inquiries.
• Check visitors in and direct them to the appropriate department or location.
• Maintain visitor sign-in records and follow facility screening and security procedures.
• Notify employees of visitor arrivals and scheduled appointments.
• Maintain a clean, organized, and welcoming reception and administrative area.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare correspondence, copies, reports, forms, and other documents as requested.
• Assist with filing, scanning, faxing, data entry, and record organization.
• Maintain meeting-room schedules and assist with appointment coordination.
• Support nursing, admissions, social services, activities, and other departments with approved administrative tasks.
• Communicate important information to the Administrator or appropriate department leader.
• Maintain accurate records and protect confidential resident, employee, and facility information.
• Report safety concerns, unusual incidents, or urgent resident and visitor needs to the appropriate supervisor.
• Follow all facility policies, procedures, and emergency protocols.
• Perform additional duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

• High school diploma or GED required.
• Previous administrative, receptionist, clerical, or customer-service experience preferred.
• Healthcare, skilled nursing, or long-term care experience is a plus.
• Basic proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Experience with multiline telephone systems and standard office equipment preferred.
• Strong written and verbal communication skills.
• Excellent customer-service and interpersonal skills.
• Strong organization, accuracy, and attention to detail.
• Ability to work independently and exercise sound judgment.
• Ability to prioritize multiple responsibilities in a busy environment.
• Professional appearance and demeanor.
• Dependable attendance and consistent weekend availability required.
• Ability to maintain strict confidentiality.

Physical Requirements

This position requires regular sitting, standing, walking, speaking, reading, and hearing, as well as prolonged computer use. Frequent use of office equipment-including telephones, copiers, scanners, fax machines, and calculators-is required. The employee may occasionally lift or move up to 25 pounds and may assist during emergency situations. Reasonable accommodations may be made for qualified individuals with disabilities.

Work Environment

The Administrative Assistant works primarily in the reception and administrative areas of a skilled nursing facility. The position involves regular interaction with residents, families, visitors, employees, healthcare professionals, and vendors. The noise level is generally low to moderate.

Why Join Hanford Post Acute?

• Competitive pay of $17.50-$18.00 per hour
• Weekend-only schedule
• Part-time opportunity
• Supportive leadership and a collaborative team environment
• Training and professional-growth opportunities
• Valuable experience in healthcare administration
• Meaningful work supporting residents, families, and facility staff
• Benefits are subject to eligibility requirements and facility policy.

Hanford Post Acute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.