Weekend Administrative Assistant – Healthcare Reception

PACS Group; Hanford (CA); On-site; USD 24,000 - 25,000; Part time

Job summary

Hanford Post Acute is seeking a Weekend Administrative Assistant to support administrative operations and provide a welcoming experience for residents, families, visitors, and employees. The role requires friendly, dependable, and organized individuals with strong customer-service skills in a skilled nursing setting.

Weekend availability is required, with a part-time schedule and pay range of $17.50–$18.00 per hour.

Qualifications

• High school diploma or GED required.
• Experience in administrative, receptionist, clerical, or customer-service roles preferred.
• Healthcare or long-term care experience is a plus.
• Proficiency with Microsoft Office including Word, Outlook, and Excel.

Responsibilities

• Provide general administrative and clerical support during weekend hours.
• Greet residents, families, visitors, vendors, and applicants professionally.
• Answer and route telephone calls, take messages, and respond to inquiries.
• Check visitors in and direct them to the appropriate department.
• Maintain visitor sign-in records and follow facility screening procedures.
• Notify employees of visitor arrivals and appointments.
• Maintain a clean, organized reception and administrative area.
• Receive, sort, and distribute mail and packages.
• Prepare correspondence, copies, reports, and other documents.
• Assist with filing, scanning, data entry, and record organization.
• Coordinate meeting-room schedules and appointments.
• Support nursing, admissions, social services, activities, and other departments with tasks.
• Maintain confidentiality of resident and facility information.
• Report safety concerns to the supervisor.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Time management

Independent work

Professional appearance

Weekend availability

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Hanford Post Acute is seeking a Weekend Administrative Assistant to support administrative operations and provide a welcoming experience for residents, families, visitors, and employees. The role requires friendly, dependable, and organized individuals with strong customer-service skills in a skilled nursing setting.

Weekend availability is required, with a part-time schedule and pay range of $17.50–$18.00 per hour.