Water Infrastructure Project Delivery Coordinator

Donohue & Associates; Appleton (WI); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Robust 401(k) plan with company match

Paid time off and holidays

Flexible work schedules around core–

Discretionary annual bonuses

Professional organization support

Job summary

Donohue & Associates seeks a Project Delivery Coordinator to ensure smooth delivery of water and related infrastructure projects. You will coordinate with project managers, construction staff, and senior management from planning to closeout, maintaining schedules and documentation.

Your role focuses on organizing project activities, supporting construction phase services, and implementing efficient processes to keep teams moving forward while ensuring accuracy and compliance.

Qualifications

• Associate’s degree in engineering technology, construction management, project management, business administration, or related field.
• 5+ years of experience supporting engineering or construction projects. Experience supporting water/wastewater projects or complex construction is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy while managing multiple priorities.
• Ability to adapt to changes throughout the project lifecycle.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Experience with project, construction administration, accounting, or data management platforms (e.g., eComm, ProCore, Quest, Bluebeam, Wrike, SharePoint, Deltek Vantagepoint, Adobe Acrobat or Pro).
• Strong proficiency with MS Office, particularly Excel, Word, and PowerPoint.

Responsibilities

• Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
• Support engineering services during construction by managing project documentation, including RFIs, shop drawing submittals, change orders, pay applications, meeting agendas and minutes, closeout documentation, and project correspondence using internal and external construction management tools.
• Coordinate project meetings, maintain action item logs, and monitor project schedules, milestones, and deliverables.
• Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
• Maintain organized project files and document control throughout the project lifecycle.
• Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary project teams.
• Assist with continuous improvement of project delivery processes.
• Provide administrative and coordination support to senior management as requested.

Skills

Project coordination

Documentation management

Multi-disciplinary collaboration

MS Office proficiency

Education

Associate’s degree in engineering technology, construction management, project management, business administration, or related field

Tools

eComm

ProCore

Quest

Bluebeam

Wrike

SharePoint

Deltek Vantagepoint

Adobe Acrobat/Pro

Job description

Donohue & Associates seeks a Project Delivery Coordinator to ensure smooth delivery of water and related infrastructure projects. You will coordinate with project managers, construction staff, and senior management from planning to closeout, maintaining schedules and documentation.

Your role focuses on organizing project activities, supporting construction phase services, and implementing efficient processes to keep teams moving forward while ensuring accuracy and compliance.