Warm Front Office Assistant for School Administration

Woodland School, Portola Valley, CA; Portola Valley (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

None

Job summary

Woodland School, Portola Valley, CA, is seeking a Temporary Front Office Assistant to support daily Front Office operations, greet visitors, answer calls, and assist with student health and routine needs. The role runs Monday–Friday, 8:00 AM to 4:00 PM, with occasional extra hours for school events.

Responsibilities include supervising students at lunch/recess, assisting staff with administrative tasks, and maintaining a welcoming, organized front office environment while upholding

Qualifications

• High school diploma or equivalent required.
• Experience with children in school, childcare, camp, or similar setting preferred.
• Experience in an office, customer service, or administrative role preferred.
• Strong interpersonal and communication skills with children and adults.
• Ability to stay calm, patient, and responsive in a busy school environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities as needed.
• Discretion with confidential information and ability to work as part of a team.
• Comfort with basic office technology (email, phones, common applications).
• Current First Aid/CPR certification, or willingness to obtain.

Responsibilities

• Serve as a welcoming and professional first point of contact for students, parents, faculty, staff, and visitors.
• Answer and direct incoming phone calls and respond to routine inquiries.
• Assist students with illness, injuries, and routine needs; follow health and safety protocols.
• Communicate with parents/guardians regarding arrivals, departures, illness, injuries, and routine matters.
• Support student attendance, dismissal, and daily school operations.
• Provide coverage for lunch, recess/playground supervision, and other student supervision needs as assigned.
• Support teachers and staff with day-to-day requests and administrative tasks.
• Assist with school events, activities, and special projects as needed.
• Help maintain an organized, safe Front Office and school environment.
• Receive and assist vendors, deliveries, and campus visitors.
• Maintain confidentiality and exercise discretion with information.
• Collaborate with Front Office staff and respond flexibly to changing priorities.
• Perform other duties as assigned.

Skills

Interpersonal skills

Communication skills

Calm under pressure

Organizational skills

Team collaboration

Multitasking

Adaptability

Education

High school diploma or equivalent

Tools

Email/phones

Office applications

Job description

Woodland School, Portola Valley, CA, is seeking a Temporary Front Office Assistant to support daily Front Office operations, greet visitors, answer calls, and assist with student health and routine needs. The role runs Monday–Friday, 8:00 AM to 4:00 PM, with occasional extra hours for school events.

Responsibilities include supervising students at lunch/recess, assisting staff with administrative tasks, and maintaining a welcoming, organized front office environment while upholding