Administrative Office Assistant (Full-time)

Calvary Church of Naperville; Naperville (IL); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

School Tuition

Health/Dental insurance

Vision Insurance

Flex Plan

Short-term Disability

Long-term Disability

Life/AD&D Insurance

Paid Time Off

Job summary

Calvary Church of Naperville is hiring an Administrative Office Assistant to support daily operations and provide exceptional service to students, families, and visitors. This full-time position requires strong organizational skills, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment. Ideal candidates will have experience in similar roles and proficiency with Google Workspace. Benefits include school tuition, health, and dental insurance, along with paid time off.

Qualifications

• High school diploma or GED required; associate's or bachelor's degree preferred.
• One to two years of related administrative or office experience, preferably in a school setting.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Forms) and general internet applications.

Responsibilities

• Serve as a front-office representative by answering phones and greeting visitors.
• Provide administrative support including scheduling and document preparation.
• Assist with student movement between classrooms and lunchrooms as needed.
• Enter room and resource requests into Planning Center.
• Submit catering orders for lunch sales.
• Coordinate volunteer and driver approval processes.
• Manage the spirit wear store for Back to School Fair.
• Support the Director of Programming & Operations in recruiting volunteers for events.
• Oversee Room Parent program and maintain communication with parent volunteers.
• Perform additional duties as assigned.

Skills

Interpersonal skills

Team collaboration

Organizational skills

Verbal communication

Written communication

Attention to detail

Multi-tasking

Education

High school diploma or GED

Associate's or bachelor's degree (preferred)

Tools

Google Workspace

Job description

Administrative Office Assistant (CCS, full time, non-exempt)

Job Posted:05/16/26
Compensation: $24/hr

The Administrative Office Assistant supports the daily operations of the school office and assists the administrative team in delivering exceptional service to students, families, faculty, and visitors. This position ensures a welcoming, efficient, and organized environment while maintaining professionalism, confidentiality, and mission alignment. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced school setting.

Main Job Tasks and Responsibilities

• Serve as a front-office representative by answering phones, directing calls, greeting visitors, and managing check-in procedures.
• Provide general administrative support including scheduling, document preparation, and communication coordination.
• Assist with student movement between classrooms, lunchrooms, and recess as needed.
• Enter room and resource requests into Planning Center, including audio/visual, food service, and vehicle needs.
• Submit catering orders and manage ice cream orders for lunch sales.
• Coordinate volunteer and driver approval processes.
• Manage the spirit wear store and order shirts for Back 2 School Fair.
• Support the Director of Programming & Operations and Director of Admissions in recruiting volunteers for school events.
• Oversee the Room Parent program and maintain communication with parent volunteers.
• Perform additional duties as assigned by the Head of School or administrative leadership.

Key Competencies

• Strong interpersonal skills and ability to work collaboratively as part of a team.
• Demonstrated Christian character and commitment to a personal relationship with God.
• Positive, encouraging attitude and professional demeanor.
• Excellent organizational skills and attention to detail.
• Effective verbal and written communication abilities.
• Ability to manage multiple tasks and maintain confidentiality in all matters.

Education and Experience

• High school diploma or GED required; associate’s or bachelor’s degree preferred.
• One to two years of related administrative or office experience, preferably in a school setting.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Forms) and general internet applications.

Relationships

Number of people supervised: None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Benefits

• School Tuition
• Health/Dental insurance
• Vision Insurance
• Flex Plan
• Short-term Disability
• Long-term Disability
• Life/AD&D Insurance
• Paid Time Off