Warehouse Administrative Coordinator

HP Recruitment; Orlando (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A recruitment agency in Orlando is seeking a detailed Warehouse Administrative Coordinator to support warehouse operations. Responsibilities include managing load audits, assisting the receiving process, and providing various administrative tasks essential for daily operations. The ideal candidate must have 4-5 years of administrative experience, a High School Diploma or GED, and proficiency in Microsoft Office tools. This role requires strong interpersonal skills and the ability to work independently while supporting the team.

Qualifications

• 4-5 years of administrative experience, preferably in distribution, warehouse, or logistics.
• Proven ability to meet tight deadlines with exceptional accuracy.
• Strong internet navigation and research skills.

Responsibilities

• Perform daily load audits to ensure accuracy and compliance.
• Assist with the receiving process and documentation.
• Coordinate the ship confirmation process with warehouse personnel.
• Manage daily office responsibilities such as sorting mail and ordering supplies.

Skills

Interpersonal skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Time management

Education

High School Diploma or GED

Job description

Hire Professionals is seeking a detail-oriented and highly organized Warehouse Administrative Coordinator to support warehouse operations for one of our valued clients. This role is responsible for assisting warehouse staff with receiving, label printing, sorting processes, load audits, and various administrative duties essential to daily operations.

The ideal candidate is proactive, dependable, and able to manage time-sensitive tasks with accuracy and professionalism.

💼 Key Responsibilities

• Perform daily load audits to ensure accuracy and compliance.
• Coordinate the ship confirmation process with warehouse personnel.
• Assist with the receiving process and documentation.
• Provide administrative support throughout the warehouse, including:
  • Label printing
  • Sorting
  • Filing
  • Recordkeeping
• Ensure all invoices, load summaries, and labels are printed, sorted, and distributed accurately and on schedule.
• Assist with customer communications and follow‑up as needed.
• Prepare presentations, memos, letters, reports, and other documentation.
• Process check requests, invoices, and expense reimbursements for authorization.
• Coordinate and schedule meetings for warehouse and administrative staff.
• Answer incoming calls and route them to the appropriate team members.
• Manage daily office responsibilities such as sorting mail, ordering supplies, copying, scanning, and collating documents.
• Maintain calendars and assist with scheduling and travel coordination.
• Assist with any additional administrative or operational tasks as required.

Requirements

• High School Diploma or GED required.
• 4–5 years of administrative experience, preferably in a distribution, warehouse, or logistics environment.
• Strong interpersonal skills and a polished, professional presentation.
• Proven ability to meet tight deadlines with exceptional accuracy.
• Proficiency in Microsoft Word, Excel, and PowerPoint (IBM-compatible systems).
• Solid computer, mathematical, and calculator skills.
• Strong internet navigation and research skills.
• Excellent communication skills—both written and verbal.
• Ability to work independently while supporting multiple team members.

Equal Opportunity Employer

Hire Professionals is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.