Administrative Coordinator

Express Employment Professionals - Cincinnati East; Moses Lake (WA); On-site; USD 45,000 - 60,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Administrative Coordinator to support daily office operations and assist payroll and timekeeping processes. You will be the first point of contact for employees, visitors, and vendors, helping ensure timely information and smooth workflows in a fast-paced environment.

The ideal candidate is organized, detail-oriented, and customer-focused, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Proven ability to provide professional administrative support across departments.
• Strong written and verbal communication; ability to maintain confidentiality.
• Experience with payroll/timekeeping is a plus; CRM experience is a plus.
• Proficient in Microsoft Office and standard office software.

Responsibilities

• Serve as first point of contact for visitors, employees, and calls.
• Greet guests and provide a professional, welcoming experience.
• Direct inquiries to the appropriate department or supervisor.
• Support payroll and timekeeping processes with accuracy.
• Maintain records, databases, and office documentation.
• Assist with data entry, reporting, filing, and document management.
• Utilize company software to manage employee and operational information.
• Support day-to-day office operations and special projects.

Skills

Customer service

Communication skills

Multitasking

Attention to detail

Microsoft Office (Outlook, Word, Excel

Education

High School Diploma or GED

Tools

CRM systems

Payroll software

Timekeeping software

Job description

Are you an organized, detail-oriented professional who enjoys helping people and keeping operations running smoothly? A growing organization is seeking an Administrative Coordinator with accounts payable/accounts receivable experience to support daily office operations and serve as a key point of contact for employees, supervisors, and visitors.

This role is ideal for someone who enjoys a variety of responsibilities, has strong customer service skills, and thrives in a fast-paced environment. The successful candidate will provide administrative support across multiple departments while helping ensure employees receive timely information and assistance.

About the Role

As an Administrative Coordinator, you will be the first point of contact for employees, visitors, and business partners. You will play a critical role in supporting day-to-day office operations while assisting the purchasing and accounting departments with administrative functions.

The ideal candidate is professional, organized, adaptable, and comfortable managing multiple priorities. This position requires excellent communication skills, strong attention to detail, and the ability to maintain confidentiality while working with employee information and company records.

Key Responsibilities

• Serve as the first point of contact for visitors, employees, and incoming calls.
• Greet guests and provide a professional and welcoming experience.
• Answer questions and direct inquiries to the appropriate department or supervisor.
• Support payroll and timekeeping processes, ensuring accuracy and timely submissions.
• Maintain accurate records, databases, and office documentation.
• Assist with data entry, reporting, filing, and document management.
• Utilize company software systems to maintain employee and operational information.
• Support day-to-day office operations and assist with special projects as assigned.

Qualifications

• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Previous experience in administration, office support, reception, customer service, or a related field preferred.
• Experience with CRM (Customer Relationship Management) systems is a plus.
• Payroll and timekeeping experience is a plus.
• Experience working with multiple departments and supervisors is beneficial.
• High School Diploma or GED required.

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