Administrative Assistant

Manufacturing Inc; Putnam (CT); On-site; USD 35,000 - 45,000; Full time

Job summary

A reputable manufacturing company in Connecticut is seeking a Warehouse Administrative Assistant to support logistics operations. This role involves managing shipping and receiving documentation, maintaining inventory accuracy, generating shipping documents, and effective communication across departments. Ideal candidates should possess strong organizational and communication skills and be comfortable in a warehouse environment. This role offers a chance to join a dynamic team focused on collaboration and efficiency.

Qualifications

• High school diploma or equivalent; Associate's degree is a plus.
• Proven attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite including Word and Excel.
• Experience with data entry and maintaining accurate records.
• Familiarity with shipping and receiving processes is preferred.
• Ability to work independently and as part of a team.
• Strong problem-solving skills to address discrepancies.
• Comfort working in a warehouse environment.
• Willingness to learn Access Database.

Responsibilities

• Confirm accuracy of all shipping and receiving documents.
• Communicate effectively with internal and external contacts.
• Generate essential shipping documents such as packing lists.
• Schedule freight pickups with various carriers.
• Update and maintain data in Microsoft Excel and Access Database.
• Assist the Warehouse/Logistics Manager with administrative tasks.
• Maintain organized filing systems for shipping and receiving.
• Track and report on key shipping metrics.
• Address inventory discrepancies by working with relevant departments.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Problem-solving

Education

High school diploma or equivalent

Associate's degree in a related field

Tools

Microsoft Excel

Microsoft Word

Access Database

Job description

The Warehouse Administrative Assistant will play a vital role in supporting our warehouse and logistics operations. This position involves managing shipping and receiving documentation, ensuring inventory accuracy, generating essential shipping documents, and communicating effectively with colleagues across all departments to resolve any discrepancies. The ideal candidate will be comfortable working in a warehouse environment and possess strong organizational and communication skills.

Responsibilities include:

• Confirming the accuracy of all shipping and receiving documents.
• Communicating effectively and professionally with internal (e.g., sales, production) and external (e.g., carriers, vendors) contacts to clarify information and resolve any issues.
• Generating essential shipping documents, including packing lists, material certifications, and bills of lading.
• Scheduling freight pickups with various carriers.
• Updating and maintaining data accurately in Microsoft Excel spreadsheets and our Access Database.
• Assisting the Warehouse/Logistics Manager with various administrative tasks as needed.
• Maintaining organized filing systems for shipping and receiving records.
• Tracking and reporting on key shipping and receiving metrics.
• Addressing any inventory discrepancies by working with relevant departments.
• Comfortable working in a warehouse environment, which may involve exposure to varying temperatures and noise levels.

Skills/Qualifications:

• High school diploma or equivalent; Associate's degree in a related field is a plus.
• Proven attention to detail and strong organizational skills.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with data entry and maintaining accurate records.
• Familiarity with shipping and receiving processes and documentation is preferred.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to address discrepancies effectively.
• Comfort working in a warehouse environment.
• Willingness to learn and utilize our Access Database (training will be provided).
• Ability to manage time effectively and prioritize tasks.
• Must be able to pass a pre-employment drug screening and background check.

If you are a detail-oriented and organized individual looking for a supportive administrative role within a busy warehouse environment, we encourage you to apply!

Equal opportunity employer and value diversity at our company. We do not discriminate on the basis of 1 race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 2 All qualified applicants are encouraged to apply