SHIPPING COORDINATOR

Ventamatic, Ltd.; Mineral Wells (TX); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

A supportive and collaborative work环境

Training and development

Opportunities to build experience in物流

Dependable service delivery

Job summary

Ventamatic, Ltd. is seeking a detail-oriented Logistics Support Professional to help manage daily operations in Mineral Wells, Texas.

You will coordinate inbound and outbound shipments, maintain accurate order and inventory records, and prepare shipping documents. You will communicate with carriers, vendors, and internal teams to resolve routine issues, track statuses, and ensure data accuracy in spreadsheets and enterprise systems.

Qualifications

• High school diploma required; logistics education is a plus.
• Experience in logistics, shipping, receiving, or office support preferred.
• Strong attention to detail and accuracy in data entry and documentation.
• Good organizational and time management skills.

Responsibilities

• Assist with coordinating inbound and outbound shipments to support on-time delivery and receipt of goods.
• Maintain accurate records of orders, inventory movements, shipping documents, and related logistics data.
• Prepare, review, and file documentation such as bills of lading, packing lists, invoices, and receiving records.
• Communicate with carriers, vendors, warehouse staff, and internal teams to resolve routine shipping or delivery issues.
• Track shipment status and update stakeholders on progress, delays, or discrepancies as needed.
• Support inventory reconciliation by comparing physical counts with system records and reporting variances.
• Enter and update information in spreadsheets, databases, or enterprise systems with a high level of accuracy.
• Assist with scheduling pickups, deliveries, and other transportation-related activities.
• Help ensure compliance with company procedures and applicable shipping, receiving, and documentation requirements.
• Perform general clerical and administrative duties to support the logistics team.

Skills

Attention to detail

Organizational skills

Time management

Communication

Team player

Problem-solving

Education

High school diploma or equivalent

Logistics/ Supply chain education a plus

Tools

Microsoft Excel

Job description

We are seeking a detail-oriented and organized professional to support daily logistics operations in a fast-paced environment. This role is ideal for someone who enjoys keeping information accurate, coordinating with internal teams and external partners, and ensuring shipments and records are handled efficiently.

Responsibilities

• Assist with coordinating inbound and outbound shipments to support on-time delivery and receipt of goods.
• Maintain accurate records of orders, inventory movements, shipping documents, and related logistics data.
• Prepare, review, and file documentation such as bills of lading, packing lists, invoices, and receiving records.
• Communicate with carriers, vendors, warehouse staff, and internal teams to resolve routine shipping or delivery issues.
• Track shipment status and update stakeholders on progress, delays, or discrepancies as needed.
• Support inventory reconciliation by comparing physical counts with system records and reporting variances.
• Enter and update information in spreadsheets, databases, or enterprise systems with a high level of accuracy.
• Assist with scheduling pickups, deliveries, and other transportation-related activities.
• Help ensure compliance with company procedures and applicable shipping, receiving, and documentation requirements.
• Perform general clerical and administrative duties to support the logistics team.

Qualifications

• High school diploma or equivalent required; additional education in logistics, supply chain, or a related field is a plus.
• Prior experience in logistics, shipping, receiving, warehouse administration, or office support preferred.
• Strong attention to detail and a commitment to accuracy in data entry and documentation.
• Good organizational and time management skills with the ability to handle multiple tasks.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office applications, especially Excel, and the ability to learn new systems quickly.
• Ability to work collaboratively in a team-oriented environment.
• Problem-solving skills and a proactive approach to identifying and resolving routine issues.

Preferred Skills

• Experience working with inventory management or transportation management systems.
• Familiarity with shipping terms, freight documentation, and basic warehouse operations.
• Ability to prioritize tasks in a deadline-driven environment.
• Customer service mindset when interacting with carriers, vendors, and internal stakeholders.

What We Offer

• A supportive and collaborative work environment.
• Opportunities to build experience in logistics and supply chain operations.
• Training and development to help you succeed in the role.
• The chance to contribute to efficient operations and dependable service delivery.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity in the workplace. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.