Warehouse Coordinator

Page Mechanical Group, Inc.; Houston (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Page Mechanical Group, Inc. is seeking a Warehouse Coordinator in Houston to support daily operations and act as a hub between Customer Service, Planning, Shipping, Receiving, Quality Control and Production.

You will manage documentation, plan shipments, handle cross-department requests, and coordinate logistics to ensure timely inbound and outbound operations in a fast-paced environment.

Qualifications

• HS diploma or equivalent; a degree in logistics or supply chain is a plus.
• Experience in warehouse operations or logistics.
• Proficient with MS Excel, Outlook, and Word.
• Experience with ERP/MRP systems.
• Strong communication and multitasking abilities.
• Ability to stand and lift up to moderate weights as required.

Responsibilities

• Coordinate shipping and receiving schedules with carriers.
• Prepare packing slips, BOLs, and shipping documents.
• Create and manage CSRs and production documents for shipments.
• Maintain shipping and production plans and end-of-day docs.
• Support cross-department communications between CS, Planning, Shipping, Receiving, QC and Production.

Skills

Excel

Outlook

Word

Infor M3 ERP

Communication

Organization

Typing 50 WPM

Education

High school diploma or equivalent

Logistics or supply chain degree a plus

Tools

Infor M3 ERP

Job description

Position Overview:

We are seeking an organized and proactive Warehouse Coordinator to join our team. This role supports daily warehouse operations and serves as a vital communication hub between Customer Service, Planning, Shipping, Receiving, Quality Control, and Production. The ideal candidate will be experienced in managing documentation, planning shipments, handling cross-departmental requests, and coordinating logistics to ensure timely and accurate inbound and outbound operations.

Key Responsibilities:

Customer Service & Planning Support:

• Manage Customer Service Documentation Requests (CSRs) including packing slips, manufacturing orders, inspection sheets, picking tickets, and tracking information.
• Production Planner requests including bulk shipments, hot orders, shipping methods, drop-in orders, and order revisions.
• Support management with escalations, order updates, production plan changes, and supply revision requests.
• Separate, organize, and invoice manufacturing orders by ship date, customer, and shipping method.

Shipping & Receiving Coordination:

• Schedule trucks and coordinate with drivers for outbound shipments.
• Communicate outbound order destinations with shippers and logistics partners.
• Prepare and drop customer POs and bulk orders into the system.
• Coordinate with Receiving/Shipping teams in the absence of the warehouse supervisor.
• Collaborate with processing lead to address and resolve documentation errors.
• Prepare and verify shipping documentation (e.g., packing lists, shipping labels, bills of lading) for accuracy.

Invoicing and Documentation:

• Create and process Bills of Lading (BOLs) and shipping documents.
• Complete tracking and delivery documentation.
• Initiate and manage the start of the invoice process, including KS, COs, POs, bulk, and WEO documentation.
• Assist in end-of-day reconciliation and preparation for next-day and end-of-week shipments.

Administrative & System Support:

• Maintain and update the shipping and production plan.
• Send weekly emails of POs that need scheduling.
• Prepare and organize end-of-day shipping documentation.
• Place and track supply orders to ensure warehouse needs are met.

Key skills & Qualifications:

• Proficient in Microsoft Excel, Outlook, and Word.
• Previous experience using an MRP/ERP system (Infor M3 highly preferred).
• Strong communication and organizational skills.
• Ability to multitask and manage cross-departmental requests efficiently.
• Comfortable working in a fast-paced environment with shifting priorities.
• Perform any other duties as assigned by the Warehouse Supervisor or Production Manager.

• High school diploma or equivalent; a degree in logistics, supply chain management, or a related field is a plus.
• Proven experience in warehouse operations or logistics
• Strong organizational and multitasking skills.
• Basic understanding of inventory management and warehouse management systems (WMS).
• Strong Data entry skills
• Knowledge of safety regulations and procedures within a warehouse setting.
• Type 50 WPM

Physical Requirements:

• Ability to stand, walk, and move for extended periods.
• Ability to lift up to 50 pounds regularly.
• Ability to work in a fast-paced and physically demanding environment.
• Must have Safety-Toe Footwear.

Preferred Skills:

• Knowledge of shipping carriers and freight scheduling.
• Experience with document control and invoice generation.
• Familiarity with quality control documentation such as PPAPs and kit tracking.