Volunteer & Kettle Operations Coordinator

The Salvation Army USA Western Territory; Las Vegas (NV); On-site; USD 21,000 - 30,000; Full time

Job summary

The Salvation Army - Las Vegas Administration in Las Vegas, NV is seeking an Administrative/Logistical Coordinator for seasonal and full-time/temporary support. You will onboard bell ringers, schedule volunteers, and coordinate across stores, clubs, and groups while maintaining accurate records.

You will work with a volunteer coordinator and PR to organize events, manage time sheets, and ensure proper paperwork and property return at season end.

Qualifications

• Administrative or Logistical Management Experience
• Excellent knowledge of current Microsoft software programs (Word, Excel, PowerPoint, Publisher), email, Acrobat and Internet
• Ability to learn and utilize The Salvation Army Kettle Management Software Program
• Ability to create and manage schedules
• Excellent interpersonal, telephone and communication skills, both written and verbal
• Excellent detail, organization and file management skills
• Ability to work in a team setting with other professionals
• Ability to maintain a self-motivated and self-directed schedule, address multiple projects from start to finish
• Ability to work with people of diverse backgrounds
• Must possess a valid Nevada driver's license and pass a motor vehicle record check
• Must pass a criminal background check

Responsibilities

• Assist with the onboarding of seasonal bell ringers/Christmas Ambassadors
• Coordinate, schedule and seek out volunteers and service clubs for various locations
• Participate in training of bell ringers and drivers
• Work closely with volunteer coordinator to ensure accurate scheduling of volunteers at the times they are available
• Responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they all receive their weekly schedule the week before
• Identify new kettle sites and secure all required paperwork, including property manager approvals and insurance certificates
• Assist in meeting with store managers about scheduling, special needs and stand storage
• Schedule special bell ringing events with groups such as businesses, service clubs, churches and schools
• Review daily reports and make management decisions based on data
• Distribute bells, aprons and jackets to bell ringers
• Collect kettles at end of each shift
• Collect and verify time sheets and enter them for processing
• File time sheets and distribute pay checks when received
• Ensure return of Salvation Army property at season end
• Other duties as assigned

Skills

Administrative skills

Logistical management

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Email

Internet

Scheduling

Interpersonal communication

Teamwork

Multicultural communication

Kettle management software

Confidentiality

Tools

Microsoft Office

Kettle Management Software

Job description

The Salvation Army - Las Vegas Administration in Las Vegas, NV is seeking an Administrative/Logistical Coordinator for seasonal and full-time/temporary support. You will onboard bell ringers, schedule volunteers, and coordinate across stores, clubs, and groups while maintaining accurate records.

You will work with a volunteer coordinator and PR to organize events, manage time sheets, and ensure proper paperwork and property return at season end.