Kettle Operations & Volunteer Scheduler

The Salvation Army Southern California; Las Vegas (NV); On-site; USD 25,000 - 30,000; Full time

Job summary

The Salvation Army – Las Vegas Administration is seeking an Administrative Coordinator to support seasonal bell ringing operations. You will onboard volunteers, schedule across locations, train drivers, and coordinate with store managers.

Strong organizational and communication skills are essential. Responsibilities include managing time sheets, distributing kettles and uniforms, and ensuring paperwork and site approvals are in place.

Qualifications

• Administrative or logistical management experience required.
• Ability to work in a fluid, high-stress environment.
• Proficient with Microsoft Office suite and email tools.
• Willingness to learn Kettle Management software.
• Ability to create and manage schedules.
• Excellent written and verbal communication skills.
• Strong organization and file management.
• Team player with diverse backgrounds.
• Self-motivated with ability to manage multiple projects.
• Must have a Nevada driver’s license and pass a background check.

Responsibilities

• Assist onboarding of seasonal bell ringers and ambassadors.
• Coordinate and schedule volunteers across locations.
• Participate in volunteer and driver training.
• Ensure accurate volunteer scheduling with coordinators.
• Create daily and weekly bell ringers schedules.
• Identify kettle sites and secure paperwork and approvals.
• Work with store managers on scheduling and site needs.
• Schedule special bell ringing events with groups.
• Review daily reports to inform management decisions.
• Distribute bells, aprons, and jackets to bell ringers.
• Collect kettles and verify time sheets.
• Enter and file time sheets; distribute pay checks.
• Ensure return of property after the season; perform other duties as assigned.

Skills

Administrative experience

Logistical management

Scheduling management

Interpersonal communication

Team collaboration

Self-motivation

Diversity awareness

Timely multi-project handling

Driver license

Background check clearance

Tools

Word

Excel

PowerPoint

Publisher

Email

Adobe Acrobat

Internet

Kettle Management Software

Job description

The Salvation Army – Las Vegas Administration is seeking an Administrative Coordinator to support seasonal bell ringing operations. You will onboard volunteers, schedule across locations, train drivers, and coordinate with store managers.

Strong organizational and communication skills are essential. Responsibilities include managing time sheets, distributing kettles and uniforms, and ensuring paperwork and site approvals are in place.