Kettle Coordinator

The Salvation Army USA Western Territory; Las Vegas (NV); On-site; USD 21,000 - 30,000; Full time

Job summary

The Salvation Army - Las Vegas Administration in Las Vegas, NV is seeking an Administrative/Logistical Coordinator for seasonal and full-time/temporary support. You will onboard bell ringers, schedule volunteers, and coordinate across stores, clubs, and groups while maintaining accurate records.

You will work with a volunteer coordinator and PR to organize events, manage time sheets, and ensure proper paperwork and property return at season end.

Qualifications

• Administrative or Logistical Management Experience
• Excellent knowledge of current Microsoft software programs (Word, Excel, PowerPoint, Publisher), email, Acrobat and Internet
• Ability to learn and utilize The Salvation Army Kettle Management Software Program
• Ability to create and manage schedules
• Excellent interpersonal, telephone and communication skills, both written and verbal
• Excellent detail, organization and file management skills
• Ability to work in a team setting with other professionals
• Ability to maintain a self-motivated and self-directed schedule, address multiple projects from start to finish
• Ability to work with people of diverse backgrounds
• Must possess a valid Nevada driver's license and pass a motor vehicle record check
• Must pass a criminal background check

Responsibilities

• Assist with the onboarding of seasonal bell ringers/Christmas Ambassadors
• Coordinate, schedule and seek out volunteers and service clubs for various locations
• Participate in training of bell ringers and drivers
• Work closely with volunteer coordinator to ensure accurate scheduling of volunteers at the times they are available
• Responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they all receive their weekly schedule the week before
• Identify new kettle sites and secure all required paperwork, including property manager approvals and insurance certificates
• Assist in meeting with store managers about scheduling, special needs and stand storage
• Schedule special bell ringing events with groups such as businesses, service clubs, churches and schools
• Review daily reports and make management decisions based on data
• Distribute bells, aprons and jackets to bell ringers
• Collect kettles at end of each shift
• Collect and verify time sheets and enter them for processing
• File time sheets and distribute pay checks when received
• Ensure return of Salvation Army property at season end
• Other duties as assigned

Skills

Administrative skills

Logistical management

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Email

Internet

Scheduling

Interpersonal communication

Teamwork

Multicultural communication

Kettle management software

Confidentiality

Tools

Microsoft Office

Kettle Management Software

Job description

Location: The Salvation Army - Las Vegas Administration

Status: Non-Exempt - Full Time/Seasonal/Temporary

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Qualifications

• Administrative or Logistical Management Experience
• Must be flexible and able to work in a highly fluid and stressful environment.
• Excellent knowledge of and ability to use current Microsoft software computer programs, including Word, Excel, PowerPoint and Publisher, as well as e-mail, Adobe Acrobat and the internet
• Ability to learn and utilize The Salvation Army Kettle Management Software Program
• Ability to create and manage schedules.
• Excellent interpersonal, telephone and communication skills, both written and verbal
• Excellent detail, organization and file management skills
• Ability to work in a team setting with other professionals
• Ability to maintain a self-motivated and self-directed schedule, address multiple projects in a timely manner and take projects from beginning through completion
• Ability to work with people of diverse backgrounds and circumstances
• Must possess a valid Nevada driver's license and pass a motor vehicle record check
• Must be able to pass a criminal background check

Responsibilities

• Assist with the onboarding of seasonal bell ringers/Christmas Ambassadors
• Coordinate, schedule and seek out volunteers and service clubs for various locations
• Participate in training, of bell ringers and drivers.
• Work closely with volunteer coordinator to ensure accurate scheduling of volunteers at the times they are available.
• Responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they all receive their weekly schedule the week before.
• Identify new and existing and kettle sites, ensuring all the correct paper work is secured, including property manager approvals and insurance certificates.
• Assist in meeting with store managers working out details for scheduling, special needs, stand storage, etc.
• Work with the volunteer coordinator and PR to schedule special bell ringing events for groups such as businesses, service clubs, churches and schools.
• Review daily reports making appropriate management decisions based on the data.
• Responsible for the distribution of bells, aprons and or jackets to bell ringers
• Responsible for the collection of kettles at the end of each shift
• Collect and verify time sheets
• Enter time sheets in for processing
• File time sheets.
• Distribute pay checks when received
• Ensure the return of all Salvation Army owned property at the end of the season
• Other duties, as assigned

This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.

Physical Requirements

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb, balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to focus. The employee must have the ability to operate a telephone, desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

Licenses & Certifications

• Driver's License (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.