Kettle Coordinator

The Salvation Army Southern California; Las Vegas (NV); On-site; USD 25,000 - 30,000; Full time

Job summary

The Salvation Army – Las Vegas Administration is seeking an Administrative Coordinator to support seasonal bell ringing operations. You will onboard volunteers, schedule across locations, train drivers, and coordinate with store managers.

Strong organizational and communication skills are essential. Responsibilities include managing time sheets, distributing kettles and uniforms, and ensuring paperwork and site approvals are in place.

Qualifications

• Administrative or logistical management experience required.
• Ability to work in a fluid, high-stress environment.
• Proficient with Microsoft Office suite and email tools.
• Willingness to learn Kettle Management software.
• Ability to create and manage schedules.
• Excellent written and verbal communication skills.
• Strong organization and file management.
• Team player with diverse backgrounds.
• Self-motivated with ability to manage multiple projects.
• Must have a Nevada driver’s license and pass a background check.

Responsibilities

• Assist onboarding of seasonal bell ringers and ambassadors.
• Coordinate and schedule volunteers across locations.
• Participate in volunteer and driver training.
• Ensure accurate volunteer scheduling with coordinators.
• Create daily and weekly bell ringers schedules.
• Identify kettle sites and secure paperwork and approvals.
• Work with store managers on scheduling and site needs.
• Schedule special bell ringing events with groups.
• Review daily reports to inform management decisions.
• Distribute bells, aprons, and jackets to bell ringers.
• Collect kettles and verify time sheets.
• Enter and file time sheets; distribute pay checks.
• Ensure return of property after the season; perform other duties as assigned.

Skills

Administrative experience

Logistical management

Scheduling management

Interpersonal communication

Team collaboration

Self-motivation

Diversity awareness

Timely multi-project handling

Driver license

Background check clearance

Tools

Word

Excel

PowerPoint

Publisher

Email

Adobe Acrobat

Internet

Kettle Management Software

Job description

Location:

The Salvation Army – Las Vegas Administration

Status:

Non-Exempt – Full Time/Seasonal/Temporary

MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Qualifications

• Administrative or Logistical Management Experience
• Must be flexible and able to work in a highly fluid and stressful environment.
• Excellent knowledge of and ability to use current Microsoft software computer programs, including Word, Excel, PowerPoint and Publisher, as well as e-mail, Adobe Acrobat and the internet
• Ability to learn and utilize The Salvation Army Kettle Management Software Program
• Ability to create and manage schedules.
• Excellent interpersonal, telephone and communication skills, both written and verbal
• Excellent detail, organization and file management skills
• Ability to work in a team setting with other professionals
• Ability to maintain a self-motivated and self-directed schedule, address multiple projects in a timely manner and take projects from beginning through completion
• Ability to work with people of diverse backgrounds and circumstances
• Must possess a valid Nevada driver’s license and pass a motor vehicle record check
• Must be able to pass a criminal background check

Responsibilities

• Assist with the onboarding of seasonal bell ringers/Christmas Ambassadors
• Coordinate, schedule and seek out volunteers and service clubs for various locations
• Participate in training, of bell ringers and drivers.
• Work closely with volunteer coordinator to ensure accurate scheduling of volunteers at the times they are available.
• Responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they all receive their weekly schedule the week before.
• Identify new and existing and kettle sites, ensuring all the correct paper work is secured, including property manager approvals and insurance certificates.
• Assist in meeting with store managers working out details for scheduling, special needs, stand storage, etc.
• Work with the volunteer coordinator and PR to schedule special bell ringing events for groups such as businesses, service clubs, churches and schools.
• Review daily reports making appropriate management decisions based on the data.
• Responsible for the distribution of bells, aprons and or jackets to bell ringers
• Responsible for the collection of kettles at the end of each shift
• Collect and verify time sheets
• Enter time sheets in for processing
• File time sheets.
• Distribute pay checks when received
• Ensure the return of all Salvation Army owned property at the end of the season
• Other duties, as assigned

This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.

Physical Requirements

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb, balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to focus. The employee must have the ability to operate a telephone, desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.