Vital Facilities Admin Coordinator - Healthcare Ops

HCA Healthcare, Inc.; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support (free counseling)

Paid time off & family leave

401(k) plan with company match

Education support (tuition & student‑l

Dependent scholarships

Life insurance

Job summary

HCA Healthcare, Inc. is seeking a Facility Management Coordinator in Austin to oversee daily clerical operations for Facility Management and Security. Responsibilities include payroll, invoices, CMMS scheduling, and vendor management within an acute care facility.

You will handle front-desk tasks, prepare documents, and ensure compliance with policies while maintaining accuracy and attention to detail in a fast-paced healthcare environment.

Qualifications

• High School Graduate / GED required.
• Administrative experience in maintenance, engineering, or healthcare preferred.

Responsibilities

• Serve as receptionist for the department, greet visitors, answer phones, relay messages, schedule appointments.
• Type letters, memos, minutes, and other documents; publish department work schedules.
• Manage payroll and account reconciliation including PTO tracking and invoices.
• Process and distribute mail and correspondence.
• Familiarize with HVAC, steam, electrical systems typical of acute care facilities.
• Demonstrate proficiency with computer systems, organization, problem solving, and attention to detail.

Skills

Payroll management

Administrative experience

Accounting reconciliation

CMMS familiarity

HVAC/Electrical systems knowledge

Documentation & records

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

CMMS software

Job description

HCA Healthcare, Inc. is seeking a Facility Management Coordinator in Austin to oversee daily clerical operations for Facility Management and Security. Responsibilities include payroll, invoices, CMMS scheduling, and vendor management within an acute care facility.

You will handle front-desk tasks, prepare documents, and ensure compliance with policies while maintaining accuracy and attention to detail in a fast-paced healthcare environment.