Facilities Admin & CMMS Specialist (Healthcare)

Heart Hospital of Austin; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Heart Hospital of Austin is seeking a Facilities Coordinator to oversee daily clerical operations within Facility Management and Security. The role includes payroll functions, CMMS oversight, documents management, and maintaining policies and procedures for an acute care facility.

Responsibilities include greeting visitors, preparing letters and schedules, managing invoices, and handling mail. Proficiency with computers and attention to detail are essential in a fast-paced hospital environment.

Qualifications

• High School Diploma or GED required.
• Experience in maintenance, engineering, or healthcare preferred.
• Familiarity with CMMS and office software.

Responsibilities

• Greet department visitors, answer phones, and schedule appointments.
• Type letters, memos, minutes, and publish department schedules.
• Manage payroll and account reconciliation including PTO tracking.
• Process and distribute incoming department mail and correspondence.
• Familiarize with HVAC, steam and electrical systems in acute care settings.
• Demonstrate proficiency with computer systems and problem solving.

Skills

Administrative tasks

Payroll

Documentation

CMMS

Education

High School Graduate / GED

Tools

CMMS

Job description

Heart Hospital of Austin is seeking a Facilities Coordinator to oversee daily clerical operations within Facility Management and Security. The role includes payroll functions, CMMS oversight, documents management, and maintaining policies and procedures for an acute care facility.

Responsibilities include greeting visitors, preparing letters and schedules, managing invoices, and handling mail. Proficiency with computers and attention to detail are essential in a fast-paced hospital environment.