Facilities Operations Coordinator II - Healthcare Admin

Medxcel; Round Rock (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

PTO & holidays

Career development

Employee assistance

Parental leave

Job summary

Medxcel in Round Rock, TX is seeking an organized administrative professional to join the Facilities team at Seton Williamson Medical Center. The role supports executives and staff, manages calendars, travel, and meeting logistics, and helps keep operations running smoothly.

The ideal candidate has at least two years in administrative roles, a high school diploma or trade school credential, and a knack for coordinating complex schedules and documents in a fast-paced healthcare environment.

Qualifications

• High School Diploma
• Graduate of trade school
• 2 or more years’ experience in administrative role(s).
• Other equivalent combination of relevant education or experience

Responsibilities

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.
• Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.
• Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Education

High School Diploma

Graduate of trade school

Job description

Medxcel in Round Rock, TX is seeking an organized administrative professional to join the Facilities team at Seton Williamson Medical Center. The role supports executives and staff, manages calendars, travel, and meeting logistics, and helps keep operations running smoothly.

The ideal candidate has at least two years in administrative roles, a high school diploma or trade school credential, and a knack for coordinating complex schedules and documents in a fast-paced healthcare environment.