Facilities Coordinator

Heart Hospital of Austin; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Heart Hospital of Austin is seeking a Facilities Coordinator to oversee daily clerical operations within Facility Management and Security. The role includes payroll functions, CMMS oversight, documents management, and maintaining policies and procedures for an acute care facility.

Responsibilities include greeting visitors, preparing letters and schedules, managing invoices, and handling mail. Proficiency with computers and attention to detail are essential in a fast-paced hospital environment.

Qualifications

• High School Diploma or GED required.
• Experience in maintenance, engineering, or healthcare preferred.
• Familiarity with CMMS and office software.

Responsibilities

• Greet department visitors, answer phones, and schedule appointments.
• Type letters, memos, minutes, and publish department schedules.
• Manage payroll and account reconciliation including PTO tracking.
• Process and distribute incoming department mail and correspondence.
• Familiarize with HVAC, steam and electrical systems in acute care settings.
• Demonstrate proficiency with computer systems and problem solving.

Skills

Administrative tasks

Payroll

Documentation

CMMS

Education

High School Graduate / GED

Tools

CMMS

Job description

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Facilities Coordinator

Job Summary And Qualifications

The Facility Management Coordinator is responsible for the daily clerical operations of the Facility Management and Security departments. Under the supervision of the Director, the Facility Management Coordinator performs a variety of administrative duties, including payroll functions, accounting reconciliation, organization of regulatory documents, and maintenance of policies/procedures. The Facility Management Coordinator serves as the department subject matter expert for HCA Healthcare's computerized maintenance management system (CMMS) and compliance program, which facilitates scheduling PMs, work order management and vendor management. The Facility Management Coordinator shall also be responsible for supplies and parts management.

• Serves as receptionist for the department by greeting department visitors, answering phones, relaying messages, scheduling appointments and forwarding calls.
• Types letters, memos, minutes, and other documents as required. Publishes department work schedules.
• Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices.
• Processes and distributes incoming department mail and correspondence.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem solving skills, independent judgement and attention to detail.

Requirements

High School Graduate / GED

Benefits

Administrative experience in maintenance, engineering, or healthcare Preferred

Heart Hospital of Austin, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

Heart Hospital of Austin, a proud member of St. David's HealthCare, stands as a leading 72-bed facility renowned for its exceptional performance in cardiovascular care. Specializing in the diagnosis and treatment of cardiovascular disease, the hospital provides a comprehensive 24-hour emergency department to address urgent health needs. With innovative programs like the Executive Wellness Program and the Advanced Heart Failure Program, including cutting-off therapies such as extracorporeal membrane oxygenation (ECMO) and the left ventricular assist device (LVAD), patients receive world-class treatment. Boasting six operating rooms- three of which are hybrid- alongside three catheterization labs and expert electrophysiology services, Heart Hospital of Austin is equipped to handle complex cardiovascular cases effectively. With an impressive track record as a 12-year recipient of Merative's (formerly PINC AI) 50 Top Cardiovascular Hospitals award and recognition from Healthgrades as Texas's No. 1 cardiac program for six consecutive years, the hospital is a beacon of excellence. Additionally, it hosts one of the largest non-academic cardiovascular research programs globally, solidifying its commitment to advancing heart health for patients everywhere.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it." - Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.