Facilities Coordinator II - Admin & Projects Lead

Medxcel; Austin (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement

PTO & holidays

Tuition reimbursement

Employee Assistance Program

Parental leave

Adoption assistance

Job summary

Medxcel in Austin, TX, is seeking an experienced administrative professional to support Seton Medical Center's Facilities team. You’ll handle daily scheduling, coordinate meetings, arrange travel, and maintain records.

The role requires 2+ years in administration, a High School Diploma or trade school, and a proactive, service‑oriented mindset. This full-time day-shift position offers growth opportunities and comprehensive benefits.

Qualifications

• Must have one or more of the following: Education: High School Diploma or trade school graduate.
• 2+ years’ experience in administrative role(s).

Responsibilities

• Serves as the professional first contact for clients, vendors, and staff via phone, email, and in person.
• Provides general meeting support, including scheduling, follow-up calls, arranging food and supplies, copying and faxing.
• Manages calendar and meeting setup, prepares agendas and materials, takes minutes, and reviews documents for signature.
• Coordinates staff travel, prepares itineraries, tracks expenses, and maintains travel records.
• Organizes projects and events, prepares reports, and participates in multidisciplinary meetings.

Education

High School Diploma

Graduate of trade school

Job description

Medxcel in Austin, TX, is seeking an experienced administrative professional to support Seton Medical Center's Facilities team. You’ll handle daily scheduling, coordinate meetings, arrange travel, and maintain records.

The role requires 2+ years in administration, a High School Diploma or trade school, and a proactive, service‑oriented mindset. This full-time day-shift position offers growth opportunities and comprehensive benefits.