Virtual Shareholder Meeting Lead

Alliance Advisors Llc; New Jersey; On-site; USD 65,000 - 90,000; Full time

Job summary

Alliance Advisors Llc is seeking an organized, tech‑savvy coordinator to support secure virtual and hybrid shareholder meetings. You will manage logistics, attendee verification, voting, and engagement, ensuring a smooth experience for participants.

You will work with clients and partners, run dry runs, monitor live meetings, resolve issues, and maintain comprehensive documentation while upholding compliance and client objectives in a fast-paced environment.

Qualifications

• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Comfortable with technology and troubleshooting.
• Experience in shareholder meetings or related field preferred.

Responsibilities

• Coordinate meeting logistics, technology, verification, voting, and engagement requirements.
• Conduct technical dry runs to ensure live execution readiness.
• Monitor participation during live meetings and address issues promptly.
• Ensure meetings follow applicable requirements and client procedures.
• Maintain detailed meeting documentation, timelines, and deliverables.
• Provide proactive client support and communication throughout engagements.
• Identify opportunities to improve meeting processes and efficiencies.

Skills

Organizational skills

Project management

Attention to detail

Verbal communication

Written communication

Multitasking

Job description

Alliance Advisors Llc is seeking an organized, tech‑savvy coordinator to support secure virtual and hybrid shareholder meetings. You will manage logistics, attendee verification, voting, and engagement, ensuring a smooth experience for participants.

You will work with clients and partners, run dry runs, monitor live meetings, resolve issues, and maintain comprehensive documentation while upholding compliance and client objectives in a fast-paced environment.