Virtual Executive Assistant - Multilingual, Calendar & Projects Lead

My Virtual Resources LLC; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

My Virtual Resources LLC is seeking a seasoned Administrative Assistant to manage client communications, schedules, and project coordination in a fully virtual role. The candidate will serve as the main contact for assigned clients, ensuring timely, high-quality administrative services throughout the engagement.

Qualifications include 3–5 years in a virtual environment, bilingual English/Spanish, strong organizational and written/verbal communication skills, and availability EST 8:30 am–5:00 pm,

Qualifications

• Bilingual English and Spanish required with strong written and spoken skills.
• Minimum 3-5 years of experience in a virtual environment.
• Strong organizational and communication skills; reliable availability EST 8:30am–5:00pm.
• Experience managing inbox/calendar, research, data entry, and basic marketing tasks.

Responsibilities

• Inbox and calendar management; transcription and standard business correspondence.
• Social media management and light marketing tasks.
• Project management to ensure on-time completion of goals.
• Personal and business calendar coordination; monitor conflicts and maximize time.
• Purchases; ensure specifications meet client satisfaction; expense reporting.
• Email management and responding per client guidelines; attend meetings virtually.
• Provide task status updates and weekly usage reports; communicate promptly on delays.
• Maintain time-tracking and seek support as needed; adapt to client KPIs.

Skills

Bilingual English/Spanish

Administrative experience

Organizational skills

Written and verbal communication

Task prioritization

Multitasking

Attention to detail

Education

Associate’s Degree

Bachelor’s Degree

3+ years administrative experience

Tools

Google Suite

Google Calendar

Microsoft Office

Salesforce

HoneyBook

Dubsado

QuickBooks

Expensify

Monday.com

Hootsuite

Loomly

Trello

Zoom

Teams

Google Hangouts

Job description

My Virtual Resources LLC is seeking a seasoned Administrative Assistant to manage client communications, schedules, and project coordination in a fully virtual role. The candidate will serve as the main contact for assigned clients, ensuring timely, high-quality administrative services throughout the engagement.

Qualifications include 3–5 years in a virtual environment, bilingual English/Spanish, strong organizational and written/verbal communication skills, and availability EST 8:30 am–5:00 pm,