Virtual Administrative Assistant

Angel City VA; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

Angel City VA is seeking a Virtual Administrative Assistant to work remotely. This role involves managing schedules, coordinating communication among team members, and performing various administrative tasks. The ideal candidate should have proven experience in similar roles, excellent organizational and communication skills, and be adept with software tools like Microsoft Office and Google Workspace. This position requires someone detail-oriented, tech-savvy, and capable of managing multiple priorities effectively.

Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Tech-savvy with the ability to quickly learn and adapt to new tools and software.
• Familiarity with CRM systems and project management tools is a plus.

Responsibilities

• Manage schedules, appointments, and meetings for team members.
• Coordinate and facilitate communication between team members and clients.
• Perform data entry, maintain databases, and generate reports.
• Handle email correspondence and draft professional responses.
• Organize and maintain digital files for accessibility.

Skills

Microsoft Office Suite

Google Workspace

Trello

Asana

Organizational skills

Communication

Time management

Multitasking

Job description

Job Title

Virtual Administrative Assistant

Location: Remote

Reports to: Luis Lora

Job Summary

We are seeking a highly organized and proactive Virtual Administrative Assistant to support our team remotely. This role involves managing administrative tasks, streamlining processes, and ensuring efficient communication and organization across the team. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple priorities.

Key Responsibilities

• Manage schedules, appointments, and meetings for team members using digital calendars.
• Coordinate and facilitate communication between team members, clients, and stakeholders.
• Perform data entry, maintain databases, and generate reports as needed.
• Handle email correspondence, prioritize messages, and draft professional responses.
• Organize and maintain digital files, ensuring accessibility and version control.
• Assist with preparing presentations, spreadsheets, and other business documents.
• Conduct online research and gather information to support team projects.
• Manage online tools and software subscriptions, ensuring effective usage.
• Provide customer service support via email or chat, addressing inquiries or concerns.
• Monitor and execute other administrative tasks as required by the team.

Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Strong proficiency in tools such as Microsoft Office Suite, Google Workspace, and task management software (e.g., Trello, Asana).
• Excellent organizational, time management, and multitasking skills.
• Strong verbal and written communication abilities.
• Tech-savvy with the ability to quickly learn and adapt to new tools and software.
• Familiarity with CRM systems and project management tools is a plus.
• Ability to work independently, with minimal supervision, in a remote environment.

How to Apply

Interested candidates, please submit your resume, cover letter, and any relevant portfolio or references.