Virtual Executive Assistant

Military, Veterans and Diverse Job Seekers; San Diego (CA); Remote; USD 50,000 - 75,000; Full time

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Virtual Executive Assistant to support daily operations remotely. You will manage calendars, handle emails, prepare presentations, and oversee social media while developing workflows and researching new technologies.

The role requires strong organization, proactive problem-solving, and reliable internet access. Candidates should have a Bachelor's degree and be available for 15+ hours per week during business hours.

Qualifications

• Bachelor's Degree preferred with remote work experience considered.
• Available daily Mon-Fri during business hours and able to commit 15+ hours/week.
• Experience in administrative support roles.
• Home office setup with a computer and reliable internet; MS Office installed.

Responsibilities

• Maintain executive's appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, cars, and hotel/restaurants.
• Project Assistance/Coordination.
• Event planning and coordination.
• Provide assistance with personal tasks as needed.

Skills

Detail-oriented

Time management

Proactive problem solving

Trustworthy

Professional communication

Education

Bachelor's Degree

Tools

MS Office

Mac/PC compatibility

Internet and computing tools

Job description

About the job Virtual Executive Assistant

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive's appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Provide assistance with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor's Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.