Virtual Executive Assistant

Mass Markets; Kansas; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading BPO company is seeking a Virtual Executive Assistant to provide high-level administrative support to senior managers. The role includes managing schedules, travel arrangements, and various administrative tasks. Ideal candidates are organized, detail-oriented, and possess strong communication skills.

Benefits

Paid Time Off

Health benefits

Retirement savings programs

Career advancement opportunities

Paid training

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent command of English and discretion in handling confidential information.

Responsibilities

• Managing a busy and complex schedule.
• Coordinating travel arrangements and handling confidential information.
• Providing comprehensive administrative support.

Skills

Organization

Time Management

Communication

Problem Solving

Education

Experience as Executive Assistant

Tools

MS Office

Job description

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Position Overview

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have excellent time management skills, and be able to act independently. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Hours:

Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10am - 7pm EST

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

Key Responsibilities

• Managing a busy and complex schedule
• Performing planning, logistics, and operations work
• Providing comprehensive administrative support
• Coordinating travel arrangements for individuals and groups
• Handling confidential and sensitive information with discretion
• Supporting various administrative tasks including data entry, project assistance, event planning, filing, mail handling, and correspondence
• Organizing meetings and summits from start to finish
• Screening calls, preparing documents, handling bills, and record keeping
• Running errands as needed
• Creating and maintaining action items, to-do lists, and following up proactively
• Performing Chief of Staff level duties and/or project management tasks
• Handling procurement and logistics duties

Candidate Qualifications

Wonder if you are a good fit? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates are highly motivated and dedicated.

• Proven experience as an Executive Assistant or Personal Assistant (preferably within a BPO)
• Excellent command of English
• Discretion in handling confidential information
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Excel and PowerPoint preferred)
• Excellent time management and prioritization skills
• Attention to detail and problem-solving skills
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to multi-task
• High-speed internet connection (minimum 20Mbps download)

Compensation Details

At MCI, we value your contributions and offer competitive compensation packages that grow with you. Starting salary depends on experience, complemented by various benefits and incentives.

What You Can Expect From MCI

We offer benefits that support work-life balance and growth, including:

• Paid Time Off and holidays
• Incentives & rewards such as cash bonuses, electronics, vacations, and cars
• Health benefits including medical, dental, and vision coverage
• Retirement savings programs
• Disability and life insurance
• Career advancement opportunities
• Paid training
• A fun, collaborative work environment
• Casual dress code

Physical Requirements

This role is largely sedentary, requiring long periods of sitting and using office equipment, with occasional movement around the office and lifting up to 40 pounds.

Conditions of Employment

• Must be authorized to work in the respective country
• Willingness to undergo background checks and drug screening

Equal Opportunity

MCI is committed to diversity and equal opportunity in employment, providing reasonable accommodations for qualified individuals with disabilities.