Virtual Executive Assistant

Mass Markets; Montgomery (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading BPO company is seeking a detail-oriented Virtual Executive Assistant to support senior managers. Responsibilities include managing schedules, travel arrangements, and providing administrative support. Ideal candidates are organized, proactive, and possess excellent communication skills.

Benefits

Paid Time Off

Health Coverage

Retirement Plans

Paid Training

Qualifications

• Proven experience as an Executive or Personal Assistant.
• Excellent command of English and discretion in handling confidential information.

Responsibilities

• Managing complex schedules and planning logistics.
• Providing comprehensive administrative support and coordinating travel arrangements.

Skills

Organizational Skills

Time Management

Communication

Problem Solving

Education

BPO Experience

Tools

MS Office

Job description

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Position Overview

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform high-level administrative tasks supporting senior managers, including managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have excellent time management skills, and be able to act independently. You will contribute to our business efficiency by providing personalized and timely support to our executives.

Hours: Monday, Friday, Tuesday 2pm - 10pm EST; Saturday, Sunday 10am - 7pm EST

To be considered, complete a full application on our careers page, including screening questions and a brief pre-employment test.

Key Responsibilities

• Managing complex schedules
• Planning logistics and operations
• Providing comprehensive administrative support
• Coordinating travel arrangements
• Handling confidential information with discretion
• Supporting data entry, project completion, event planning, filing, correspondence, and mail handling
• Organizing meetings from start to finish
• Screening calls, preparing documents, bill payments, record keeping
• Running errands as needed
• Managing personal action items and follow-ups
• Performing Chief of Staff level duties or project management as required
• Handling procurement and logistics duties

Candidate Qualifications

Wondering if you're a good fit? We encourage positive, driven, and confident applicants. Ideal candidates are motivated and dedicated.

• Proven experience as an Executive or Personal Assistant (BPO experience preferred)
• Excellent command of English
• Discretion in handling confidential information
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Excel, PowerPoint)
• Strong time management and prioritization skills
• Attention to detail and problem-solving abilities
• Excellent communication skills
• Strong organizational skills with the ability to multitask
• Wired, high-speed internet connection (20Mbps+)

Compensation and Benefits

At MCI, your contributions are valued. We offer competitive compensation based on experience, along with benefits such as paid time off, incentives, health coverage, retirement plans, disability and life insurance, career growth opportunities, paid training, and a fun, collaborative environment.

We tailor benefits to fit diverse needs across locations, emphasizing effort, growth, and employee value. If you're ready to join a supportive company, apply today!

Physical Requirements

This role is largely sedentary, requiring sitting/standing for long periods, using a computer and office equipment, and occasional movement or lifting up to 40 pounds.

Conditions of Employment

• Must be authorized to work in the job's country
• Willing to undergo background checks, security investigations, and drug screening

Equal Opportunity Employer

MCI values diversity and is committed to equal employment opportunities. We do not discriminate based on age, race, gender, disability, or other protected characteristics and provide reasonable accommodations when requested.