Virtual Assistant – Remote (Worldwide)

RemoteJobsOne; United States; Remote; USD 21,000 - 41,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support a distributed team with day-to-day admin, scheduling, and gifting operations. You will own calendars, trackers, purchasing, onboarding, and vendor coordination, thriving in a fast-moving, autonomous role.

Ideal candidates have 3+ years in administrative support or operations, strong communication, and comfort with AI tools to automate repetitive tasks in a startup environment.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Administrative support

Organization

Communication

Independent work

Problem-solving

Research

Attention to detail

Google Workspace

Slack

Project management tools

Tools

Google Workspace

Slack

PM tools

Job description

IMPORTANT: after you apply, please check your email. We send you a link to complete your application — it is not considered until that last step is done. If you do not see it, check your spam folder.

This is a fully remote position, open to candidates based in 55 countries, including United States, United Kingdom, Canada, Germany, India, France, Netherlands, Singapore.

Pay: $15–$30/hr

Job Title: Virtual Assistant

Job Type: Full time

Location: Remote

The Role

We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.

You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

What You’ll Do

1. Own scheduling, research, documentation, and general administrative tasks.
2. Maintain internal trackers, records, and operational information.
3. Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
4. Support onboarding, team logistics, and ad hoc requests.
5. Own gifting operations across our team and clients.
6. Source gifts and manage ordering, personalization, shipping, and delivery.
7. Track gifting budgets, recipient information, orders, and vendors.
8. Anticipate needs and drive tasks through completion.

What We're Looking For

1. 3+ years in administrative support, operations, or a similar role.
2. Excellent organization and attention to detail.
3. Strong written and verbal communication.
4. High ownership, reliability, and follow-through.
5. Strong research and problem-solving skills.
6. Ability to work independently in a fast-moving environment.
7. Good judgment when handling sensitive information.

Preferred

1. Experience in a startup, technology company, or distributed team.
2. Experience with gifting, vendors, purchasing, or logistics.
3. Familiarity with Google Workspace, Slack and project management tools.
4. Comfortable using AI tools to work faster and automate repetitive tasks.