Virtual Assistant

Remotebridge; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Frontier AI Lab is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle scheduling, research, documentation, and general administrative tasks while maintaining internal trackers and budgets.

You will coordinate purchasing, onboarding, gifting, and vendor relationships, ensuring tasks move to completion with minimal direction in a fast-moving, remote environment.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Strong written and verbal communication with high ownership.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Own scheduling, research, documentation, and general admin tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations and manage ordering, personalization, and delivery.

Skills

Administrative Support

Vendor Management

Operational Organization

Tools

Google Workspace

Slack

Project management tools

Job description

# Virtual AssistantFrontier AI Lab · Remote · Full-time## Ready to see if you fit?Upload a resume once, then run an honest fit check on this role in seconds. Access is free and always will be.Sign up to check your fit## About the roleJob Title: Virtual AssistantJob Type: Full timeLocation: RemoteThe RoleWe’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.What You’ll Do• Own scheduling, research, documentation, and general administrative tasks.• Maintain internal trackers, records, and operational information.• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.• Support onboarding, team logistics, and ad hoc requests.• Own gifting operations across our team and clients.• Source gifts and manage ordering, personalization, shipping, and delivery.• Track gifting budgets, recipient information, orders, and vendors.• Anticipate needs and drive tasks through completion.What We're Looking For• 3+ years in administrative support, operations, or a similar role.• Excellent organization and attention to detail.• Strong written and verbal communication.• High ownership, reliability, and follow-through.• Strong research and problem-solving skills.• Ability to work independently in a fast-moving environment.• Good judgment when handling sensitive information.Preferred• Experience in a startup, technology company, or distributed team.• Experience with gifting, vendors, purchasing, or logistics.• Familiarity with Google Workspace, Slack and project management tools.• Comfortable using AI tools to work faster and automate repetitive tasks.## Skills mentionedAdministrative SupportVendor ManagementOperational Organization